RA Jan-26: Residents Association Meeting &AGM

Hello,

Our Annual General Meeting is to be held at The Black Horse at 7pm on Wednesday 21st January.    All ten committee positions will be up for nomination and everyone who is over 16 and a resident of Tithebarn is welcome to put themselves forward.  The area is defined in our constitution and shown on the Tithebarn Village Map as the area in red.   Please use the layers menu in the top right hand corner if it is not visible.  The code of conduct also provides more details about our aims, membership and code of conduct.  Please read this in full before being nominated.

The agenda for the meeting will be as follows:

• Annual Report
• End of year statement of accounts
• Election of Committee
• Vote on elements of the constitution
• Resolutions put forward by members
• Incoming Chair Opening Comments
• AOB

• All matters for the agenda need to be given in advance by Saturday 17th January 2025 at 7pm, including nominations for the committee positions.  To do so, please contact the secretary marc@tithebarn.uk or on 07581 179890 via text or WhatsApp.

• Should more than one nomination be received by the deadline then a simple majority vote will take place.  Voting will take place by the issue of a slip of paper to write your chosen person upon at the time of the vote so please bring a pen!  The current Secretary will count the votes and therefore exclude themselves from voting so as to remain impartial during the counts.   The votes will be counted immediately and a decision announced.

• The voting for the roles will take place in the following order:  Chair, Vice Chair, Secretary and Treasurer, then up to 6 committee members.  Any resident may be nominated for any or all positions and this must be done in advance.  So for example, if a person was willing to stand as Chair, Vice Chair or Committee member then they would need to submit three nominations.  Should that person be appointed Chair then they would be removed from the nominations for Vice Chair and Committee member as they have already been appointed.  Should they not be successful at the role of Chair or Vice Chair then they would remain in the nominations for the Committee member.

• If the current Chair does not wish to stand for the position of Chair then they will have the casting vote in the election of the new Chair.    If they do wish to stand then that role will fall to the current Vice Chair, and in their absence, Secretary.  The new Chair will take over immediately and have the casting vote in the subsequent elections.

• Only one Committee member per household is allowed although nominations from several household members for multiple roles can be made.  Only the first person to be voted into a role within a household will be appointed.  All other household members will be withdrawn from subsequent votes.

• Only members present may vote and each member has one vote.  For this reason, it would be really helpful if anyone who has not attended before could contact me with their name and address in advance so as to avoid the collection of details at the start of the meeting.

• Further communications will be sent out after the deadline of 7pm on 17^h January with a list in advance of those nominated.  Should sufficient nominations not be received then I will detail the process for dissolution of the committee instead (but let’s hope not!)

• Once a committee is formed then we will decide which sub groups to set up and with what aims.  Even if you are not able to stand for a committee position but would be able to support a specific interest (youth provision, communications, planning social events, Fun Day team, liaising with councils or developers, etc) then please make yourselves known in advance if possible,

Thanks to all those who have contributed this year, and to all those who volunteer to help in future.   We look forward to the new team shaping the next phase of our community.

Marc, on behalf of the Residents Association Committee.