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DTSTART;VALUE=DATE:20241201
DTEND;VALUE=DATE:20241226
DTSTAMP:20260425T170328
CREATED:20240921T105514Z
LAST-MODIFIED:20240921T105514Z
UID:620-1733022000-1735095599@tithebarn.uk
SUMMARY:Tithebarn Christmas Advent Windows
DESCRIPTION:Horray!  It’s nearly Christmas. \nGrab a map and walk the village streets during the month of December\, with 24 different windows featuring each day’s number.  Get the family involved and even the dog.  Take your own photos and share with us online.
URL:https://tithebarn.uk/event/tithebarn-christmas-advent-windows/
LOCATION:Around Tithebarn Village\, Devon\, EX1\, United Kingdom
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20241205T190000
DTEND;TZID=Europe/London:20241205T210000
DTSTAMP:20260425T170328
CREATED:20231220T085116Z
LAST-MODIFIED:20241214T083841Z
UID:233-1733425200-1733432400@tithebarn.uk
SUMMARY:RA Nov-24: Residents Association Meeting
DESCRIPTION:Agenda 5th December 2024   (rescheduled from 21st Nov) \n  \n\nThis will be a normal residents association meeting\, with the AGM moved to 23rd Jan 2025 in order to enable leaflet distribution with the Christmas Broadsheet\, in order to attract nominations for all positions in the Residents Association.  \n\n  \n  \n\nApologies\n\nJess Pinn\, Katie Bennett\, Jayne Hill\, \n\n\n\n  \n\nPresent\n\nFran Aggleton (Chair)\, Marc Coton (Sec)\, Qian Zeng (Treasurer)\, John Rowe\, Alison & Colin Deare\, Janet & Colin Stamp\, Craig & Nancy Halsey\, Debra\, Paula (8pm onwards)\n\n\n\n  \n\nApproval of Minutes of Previous Meeting\n\nApproved.  Circulated previously.\n\n\n\n  \n\nResignations and New Committee\n\nSeveral resignations due to personal reasons.  Chair outlined what is required.  All nominations need to be with the Secretary by 20th January 2025.  The roles are Chair\, Vice Chair\, Secretary\, Treasurer\, plus up to 6 committee members.\n\n\n\n  \n\nWelcome from the Chair and review of the first year\n\nBusy year\, lots of progress has been made.  Unified in common purpose and getting the conversations going with lots of stakeholders including the development companies /builders\, Broadclyst Parish Council\, East Devon District Council.\nSuccesses include the provision of the Little Library and Noticeboard (by BPC) and the launch by us with the Story Telling event; the Advent Windows trail; the Fun Day\, Dog Show\, BioBlitz.\nOur guest speakers at TRA meetings have included Angie (BPC)\, Jake (BPC)\, PCSO Sims\, Paul Osbourne (EDDC).  \n\n\n\n  \n\nTesco – due to open by Christmas.  The café space has been allocated to a local café business although name isn’t currently known.\n\n  \n\nUpdate from the Treasurer\n\n£500 left.   Donation has been offered for costs of leaflet printing.  \nAction:  MC to contact Alwyn Joy to arrange for printing and delivery of leaflets to accompany delivery of Broadsheets asap.  \nMC confirmed that tithebarn.uk/join and the QR code work and are set up already.\n\n\n\n  \n\nFran outlined the costs so far.  Insurance costs\, public liability\, Leaflet printing. Website.    BPC happy to permit spending after the initial window of allocation.\nSpent £180.  Money still allocated for feather banners. But still need to be ordered.  This will happen after new committee appointed.  \nMC confirmed that membership data remains compliant with data stored only on MS365 account and is password protected.  \n\n  \n\nPlans for the Sports Pitches and Pavilions – Cllr P Fernley\n\nHas provision for a bar\, four changing rooms\, big indoor space.  Building is to be located next to MUGA and sports pitches.  The planning application is in and there have already been lots of comments from statutory bodies\, but also some concerns raised such as a lack of lighting program\, CCTV.   \nAction:  ALL – Paula urged everyone to look and share opinions on the official EDDC planning site.\n\n\n\n  \n\nBroadclyst Parish Council updates\n\nThe Community Consultation report is now out. Full report available from BPC website and summarised at https://tithebarn.uk/parish-residents-survey-results/\nThe YMCA consultation report should be out by now.  Action: MC to chase BPC.\nNo updates from the parish council regarding the community space (above Tesco).\n\n\n\n  \n\nUpdate on Play Park – Cllr P Fernley\n\nAshworth Place play park.  BPC are getting quotes for play park design.\n\n\n\n  \n\nUpdate from EDDC Infrastructure Group – Cllr P Fernley\n\nBarratt have merged with Redrow.  Comms with Barratt is difficult.  No information on who to contract.  The Country park estate remains with work to do.  Enforcement notices will be served in new year if actions are still not corrected.\n\n\nAction:  MC to request info on noticeboard at Community Centre location from BPC Chair.\n\n\n\n  \n\nAdvent Windows\nAdvent windows are now live.  Please enjoy by joining the Facebook group at: https://www.facebook.com/groups/7251423424868512 or by visiting the website page at https://tithebarn.uk/christmas-advent-windows/\n\n  \n\nAny Other Business\n\nQuestions about gardens\, front and general maintenance. \nJohn Rowe – Church of England\, Parish of Pinhoe is interested in having a coffee van as part of their outreach work.  \n\nAction: MC to put in touch with Louis Burgess\, tuk-tuk coffee provider at Fun Day.\nTown square parking.   Meant to have hot food outlets permitted.  Action:  MC to enquire as to status and process.\nFlippy Chippy currently has permissions to trade.  Suggestion to contact this existing vendor for advice.  \nPaula Fernley recommended contacting EDDC for advice.\n\n\nYMCA:  event posters are up.    19th December\, 3:30pm to 5pm\, by the park in the Redhayes Green corridor.\nAction:  MC to share feedback on poster to YMCA to BPC and YMCA.
URL:https://tithebarn.uk/event/ra-nov-24-residents-association-meeting/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250120T190000
DTEND;TZID=Europe/London:20250120T190000
DTSTAMP:20260425T170328
CREATED:20240821T065526Z
LAST-MODIFIED:20241112T080403Z
UID:524-1737399600-1737399600@tithebarn.uk
SUMMARY:AGM-Deadline for Committee Nominations
DESCRIPTION:This is the deadline for the AGM nominations that will be held on 23rd January 2025. \nThe list of nominations will be made available prior to the AGM and voted for during the AGM.
URL:https://tithebarn.uk/event/2024-agm-deadline/
LOCATION:Devon
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250123T190000
DTEND;TZID=Europe/London:20250123T210000
DTSTAMP:20260425T170328
CREATED:20240830T090349Z
LAST-MODIFIED:20250127T182721Z
UID:566-1737658800-1737666000@tithebarn.uk
SUMMARY:RA Jan-25: AGM!
DESCRIPTION:Present:  James May\, Janet Stamp\, John Rowe\, Debbie Perry\, Steve Perry\, Paula Fernley\, Kagabo Hirwa\, Oliver Smith\, Matt Lehnert\, Katie Bennett\, Graham Kendall\, Nikola Hall\, Craig and Nancy Halsey\, Jayne Hill\, Korneel Verhaeghe\, Julie Fairman\, Reji Kombarakaran \nApologies: Colin Stamp\,  Anne and John Watson\,  \n  \nWelcome and Annual Report (Fran) \nThanks for attending\, \nThanks to the volunteers\, three more spaces so please express an interest \nStarted in Sept 2023 with an open invitation where we heard concerns and lots of opinions about what we should do and the way forward.   \nIt has been about building a sense of community and bringing people together to nurture voice and pride; to find out what do the people of Tithebarn think. \nWe’ve faced huge challenges including the pub closing unexpectedly and one of our meetings happening in the car park(!)\, as well as national elections. \nHowever the hotel is nearly complete and we’ve ran great events including Little library\, dog shows\, storytelling afternoon\, BioBlitz and fun days.   \n  \nCafe \nWe can also announce that the contract for the café has been signed by Lifton Strawberry Fields Farm Shop (https://strawberryfieldslifton.co.uk/) and intends to be open by Easter.  Although it is too early for them to commit to community activities they very much want to be involved when they get settled in. \n  \nSupermarket \nOur Tesco Express store was opened by Fran on 17th Jan and TRA received £500 which will be donated to the defibrillator funds for Tithebarn.   Engagements in Facebook posts topped 36000 which was considered to be down to visual content such as video and images.  Suggestion by resident that future posts use same techniques and not just TRA logo. \nPaula also informed that Tesco fund raising tokens are currently focussing on schools and young people so everyone is encouraged to use their tokens\, and potentially go in and scan the QR code to suggest other worthy charities.   \nThe safety of the steps down to Tesco on the corner of Hutchings Drive was questioned.  Paula to investigate. \n  \nParish Council Updates \nFran also introduced Julie Fairman our new community connector for the Broadclyst Parish.  Her role is to listen\, help and then contribute to improvements. \nPlenty on the To-Do list for the incoming committee including organising community building events\, ensuring the installation of the ‘Welcome to Tithebarn’ signs (and persuading DCC we actually exist!)\, requesting installation of some baby swings\, resolving ongoing issues with the former dog kennels site\, getting the allotments opened and in use.   \n  \nPotential Events \n31st Jan – BPC are running a consultation outside Tesco regarding the next play park.  Their details page is at https://broadclyst.org/news-separator/news/7-news/418-tithebarn-playpark-consultation \nYou can see the area marked LEAP on Equinox III3a on https://tithebarn.uk/of-which-developments-does-tithebarn-comprise/  Or view approximate location at: https://what3words.com/passing.villager.sparkle.  Please send thoughts to BPC using admin@broadclyst.org if can’t attend. \nThursday 8th May – VE day 80th celebrations. considered location is our town square.  It’s not a bank holiday although plenty of options for getting involved are being promoted. Potential for street party during the day or the main focus being at 9:30pm with lamp lighting\, flags and songs.  https://www.veday80.org.uk/  \nBPC will run a fun day on either 9th or 10th August\, and likely to be on the field allocated to be the School.   Intending that there is music to attract people there that can be heard during the day\, plus activities on site such as a dog show and environment activities.  \n  \nEvents Subgroup \nAs a result of potential events for the year and a willingness by residents to develop our community\, an Events subgroup will be created using the Events Planning WhatsApp group as primary communication.  https://chat.whatsapp.com/ExlrwnsQXgg7ESVI1Kstjw \n  \nWider Updates \nPaula meets with some developers and EDDC staff and can feed back on progress. \nBarratt’s Exeter office is now closed\, and Bristol office staff are eager to conclude dealings.  Tithebarn is still missing bins\, dog poo collections\, effective swales and ditches\,  \nEDDC currently doesn’t have capacity for dog poo collection due to incremental cost of additional capacity.   \nThe Sports Pavilion planning consultation is still open.   Summary information and designs\, and further links can be found at https://tithebarn.uk/sports-pavilion-consultation/ \nStreet lights along the length of Langaton Lane currently being installed and will improve safety.  Concerns about the high water level remain but residents need to be mindful of the natural spring close to the brook. \n  \nFinance \nThe Financial Summary was presented by Qian Zeng and circulated in advance. \n  \nManagement Company \nBPC continue to research and consider the proposal to be involved in the management company obligations for Tithebarn\, across all the developments.  However\, there is still no update yet from them. \n  \nBroadclyst Village Show \nThis year there will be a sustainable travel theme.   Residents from the wider parish are encouraged to attend.  Residents made a request for minibus transport to and from the event to encourage participation and demonstrate the sustainability theme in action.  \n  \nCommittee \nThe Committee were unanimously appointed.  Thanks to everyone for volunteering\, and thanks to the outgoing committee for the work they have done to get us this far.   \n  \nMotions \n“Games evening social event for all residents.” – approved \n Ideas include Games Social at Dunhelm.  Chocolate Bingo for the family around Easter.  Science Park would like to help so Events group to consider which events might work there.   \n  \n“A motion to request the Residents Association seek a formal plan of action from Broadclyst Parish\, East Devon District and Devon County Councils to ensure the successful delivery and long-term future of Tithebarn.”  – Deferred until May 2025 meeting \n  \nWide range of issues discussed and updates from various councils were provided.  EDDC will issue a strategic plan in the next few months.  Deferral agreed until after this has been shared. \n____________________________ \nAgenda: \n\nAnnual Report\nNominations and Agenda items received by 7pm on Monday 20th January 2025:\n\n\n\n\nChair: Korneel Verhaeghe\nVice Chair: none\nSecretary: Marc Coton\nTreasurer: Qian Zeng\nCommittee:  Paula Fernley\, Fran Aggleton\, Debra Perry\, Craig Halsley\, Reji Jose Kombarakaran\n\n\n\n\n\n\nAll positions are uncontested.  Therefore\, there will be a single vote to accept the proposed committee as detailed above.  The committee will the decide between themselves how to fill the remaining vacancies should they wish to.\n\n\nFinancial Statement: Attached.\nMotions by Residents for consideration:\n\n“Games evening social event for all residents.”  Proposed by John Rowe\, Seconded by Marc Coton\n\n\n\n\n\n\n“A motion to request the Residents Association seek a formal plan of action from Broadclyst Parish\, East Devon District and Devon County Councils to ensure the successful delivery and long-term future of Tithebarn.”  Motion proposed by Matthew Lehnert\, Seconded by Katie Bennett.\n\n\n\nEnd of Agenda \n___________________________ \n[Previous Event Contents for reference] \nHello\, \nAs you will know from previous emails\, our first Annual General Meeting is to be held at The Black Horse at 7pm on Thursday 23rd January.    All ten committee positions will be up for nomination and everyone who is over 16 and a resident of Tithebarn is welcome to put themselves forward.  The area is defined in our constitution and shown on the Tithebarn Village Map as the area in red.   Please use the layers menu in the top right hand corner if it is not visible.  The code of conduct also provides more details about our aims\, membership and code of conduct.  Please read this in full before being nominated. \nThe agenda for the meeting will be as follows: \n\nAnnual Report\nEnd of year statement of accounts\nElection of Committee\nVote on elements of the constitution\nResolutions put forward by members\nAOB\n\n  \n\nAll matters for the agenda need to be given in advance by Monday 20th January 2025\, including nominations for the committee positions.  To do so\, please contact the secretary marc@tithebarn.uk or on 07581 179890 via text or WhatsApp.\n\n  \n\nShould more than one nomination be received by the deadline then a simple majority vote will take place.  Voting will take place by the issue of a slip of paper to write your chosen person upon at the time of the vote so please bring a pen!  The current Secretary will count the votes and therefore exclude themselves from voting so as to remain impartial during the counts.   The votes will be counted immediately and a decision announced.\n\n  \n\nThe voting for the roles will take place in the following order:  Chair\, Vice Chair\, Secretary and Treasurer\, then up to 6 committee members.  Any resident may be nominated for any or all positions and this must be done in advance.  So for example\, if a person was willing to stand as Chair\, Vice Chair or Committee member then they would need to submit three nominations.  Should that person be appointed Chair then they would be removed from the nominations for Vice Chair and Committee member as they have already been appointed.  Should they not be successful at the role of Chair or Vice Chair then they would remain in the nominations for the Committee member.\n\n  \n\nIf the current Chair does not wish to stand for the position of Chair then they will have the casting vote in the election of the new Chair.    If they do wish to stand then that role will fall to the current Vice Chair\, and in their absence\, Secretary.  The new Chair will take over immediately and have the casting vote in the subsequent elections.\n\n  \n\nOnly one Committee member per household is allowed although nominations from several household members for multiple roles can be made.  Only the first person to be voted into a role within a household will be appointed.  All other household members will be withdrawn from subsequent votes.\n\n  \n\nOnly members present may vote and each member has one vote.  For this reason\, it would be really helpful if anyone who has not attended before could contact me with their name and address in advance so as to avoid the collection of details at the start of the meeting.\n\n  \n\nFurther communications will be sent out after the deadline of 7pm on 20th January with a list in advance of those nominated.  Should sufficient nominations not be received then I will detail the process for dissolution of the committee instead (but let’s hope not!)\n\n  \nWe have several Committee members stepping down this time so we will need new recruits if we are to continue.  On behalf of the current committee\, we would like to thank all those who have contributed in 2024 and look forward to the new team shaping the next phase of our community. \n  \nMarc\, on behalf of the Residents Association Committee. \n 
URL:https://tithebarn.uk/event/ra-jan-25-residents-association-meeting/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250315T100000
DTEND;TZID=Europe/London:20250315T113000
DTSTAMP:20260425T170328
CREATED:20250301T101440Z
LAST-MODIFIED:20250301T101440Z
UID:823-1742032800-1742038200@tithebarn.uk
SUMMARY:Tithebarn BIG Spring Clean
DESCRIPTION:Join the Broadclyst Environment Group and take part in their Big Spring Clean.  This year we’re meeting at the car park by our new Tesco Express.    Find us at ///concerts.reactions.wonderful \nLitter picking equipment will be provided by EDDC and Broadclyst Parish Council\, although please bring your own if you have it.
URL:https://tithebarn.uk/event/tithebarn-big-spring-clean-2/
LOCATION:Town Square\, United Kingdom
ATTACH;FMTTYPE=image/jpeg:https://tithebarn.uk/wp-content/uploads/2025/03/WhatsApp-Image-2025-03-01-at-07.31.54.jpeg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250319T190000
DTEND;TZID=Europe/London:20250319T210000
DTSTAMP:20260425T170328
CREATED:20240830T091709Z
LAST-MODIFIED:20250324T091534Z
UID:568-1742410800-1742418000@tithebarn.uk
SUMMARY:RA Mar-25: Residents Association Meeting
DESCRIPTION:Draft Minutes \nPresent: Reji Jose  Kombarakaran\, Korneel\, John and Anne Watson\, Craig and Nancy Halsey\, John Rowe\, Steve and Debra Perry.  Graham Kendall\, Nikki Hall\, Marc Coton\, Paula Fernley (from 8pm)  \nApologies:  Fran\, Adam Walmsley\, Jess Pinn\,  Janet and Colin Stamp\, Lesley Browne\,  \nPrevious Meeting \nMinutes of the previous meeting were circulated within 1 week of previous meeting.  They were approved.   https://tithebarn.uk/event/ra-jan-25-residents-association-meeting/ \n  \nMatters arising from previous meeting: \nConsultations:  Marc to set up webpage of ongoing consultations.  Action:  MARC COTON \n\nAllotments: holding statement update received from BPC.  Needs chasing and timelining.  Action:  MARC COTON\n\n___ \nEvents subgroup: \nEvent Planning chat now exists.  Comprises: Committee (Fran\, Korneel\, Paula\, Debra\, Reji); plus:  Charlotte Staddon\, Denise & John Rowe\, Emma Boatwright\, Hannah Hall\, Mansoor Ahmad\, Nicola & Graham Hall\, Rhys Davidson\, Stacey Heath \nIt was agreed that the Events Planning group now has the authority to action this agenda item and create opportunities for the local community to come together: \n\n8th May\, VE Day 80th celebrations.  \n\nFran was seeking permission from Eagle One to use the Town Square.  Action: FRAN\nEvent Planning to form plan and action.  Action: Event Planning group\n\n\n9th or 10th August\, Parish Council’s Tithebarn Fun Day\n\nEvent Planning to form plan and action.  Action: Event Planning group\n\n\nBoard Games event – approved for actioning.\n\nNikki Hall says staff will stay on for café.  Marc to add Nikki to Events Planning group. \nDate and details to be decided.  \n\n\nEaster Bingo – not viable anymore with short time frame.  \nMarket food on Friday nights.  Willingness for this. Action: Event Planning group\nSunday morning – free coffee and cake at the ISCA restaurant on Sundays.  Could use as a TRA coffee meet up.  Action:  DEBRA to contact and find out future dates.\nWhatsapp Group:  If you would like to support and assist these events\, please join https://chat.whatsapp.com/ExlrwnsQXgg7ESVI1Kstjw\n\n____ \nIndoor Space: \n\nthere is currently no community space for large groups to meet within Tithebarn. Closest options are the Science Park and the Black Horse. Do we want to push for a temporary space (ie. Marquee or similar)?  The meeting agreed that finding an indoor space is a priority.  \nWhatapp Group:  \nAt the TRA meeting\, it was agreed that a group to pursue the creation of an Indoor Space was a priority.  To co-ordinate this\, the chat has been set up at https://chat.whatsapp.com/KNisgae2VWAIh3waPXUH35\nPlease join if you would like to stay updated and get involved in this action.\n\n____ \nThe Adoption Process: \n\nFollowing the jan 2025 meeting\, the request for formal plan of action from all councils was postponed until May 2025 meeting.   This will also have seen the East Devon action plan announcement and (hopefully) the report back from the Parish Council regarding the Management Company adoption.\nAction:  Paula Fernley and Korneel Verhaeghe to contact BPC for udpate and potential invite to next TRA meeting.\nDevelopers are now making efforts to hand over to the management company. How do we want to be involved in this and what can we do between now and handover date?\nAction:  The Adoption Process\, May 2025. CRAIG to contact Permssion and get updates.\n\n___ \nSports and Fitness: \n\nIt was agreed that focus should be on community activities that bring residents together in a positive way.  \nBasketball Court:  Let’s ask about opening the basketball court first and separately to the play area (which is expected to take several more months).  Action: PAULA\nIdeas for clubs include:  football\, basketball\, walking groups\, couch to 5K.  Craig and Korneel willing to get this started.  Action:  a group to co-ordinate Sports and Fitness activities would be a positive move in building the community.  A group for this has been set up at:  https://chat.whatsapp.com/C3h2Q2kRyWW9i6J44nEftP\n\n___ \nYouth Provision: \nUpdate:  The YMCA are still awaiting for a decision about whether the Science Park will permit the hosting of Youth Club on their premises. Meetings are ongoing.  Insurance is being discussed.   Marc met with Sam Thomas (YMCA) in Jan and still in touch but no decision yet. \nUpdate:  9th and 29th April.  YMCA meet up events outside Tesco.  \n___ \n\nExternal Events – to represent the interests of our whole community in our engagement with external stakeholders.    Carried forward.\n\n___ \nEON and other Suppliers \n\nConcerns about the lack of transparency in price increases  both internally within Tithebarn and in comparison to Cranbrook.  Adam Walmseley (of Monkerton) proposed that the TRA is a signature to his drafted letter.  Conversations centred around supporting the concerns raised in the letter and the potential actions that might result afterwards should it not be successful.  Also we were mindful of the impact on our relationship with EON\, and also the Developers that work with them\, particularly whilst we are still negotiating the management company handover.  \nIt was decided not to add TRA as a signatory but support the actions through comms via our channels and networks. \nOther concerns were raised about other companies that residents have to deal with including:\n\nLast Mile (electricity company when installing Solar)\nFibreNest\nAnyone is welcome to submit a summary of companies/Processes they have had to engage with for publication on our website to assist others.  Action: ALL to contact Marc Coton with text.\n\n\n\nNext Meeting will be: Thursday\, 22 May @ 7:00 PM – 9:00 PM \n  \n_______________________ \nAgenda for reference: \nLocation:  Black Horse \nDate and Time: 19th March 2025\,  7pm – 9pm. \nAgenda \n\nPresent\, apologies\nPrevious Meeting\n\nMinutes of the previous meeting were circulated within 1 week of previous meeting.  They are for approval at https://tithebarn.uk/event/ra-jan-25-residents-association-meeting/\nMatters arising from previous meeting:\n\nEvents subgroup:\n\nEvent Planning chat now exists.  Comprises: Committee (Fran\, Korneel\, Paula\, Debra\, Reji); plus:  Charlotte Staddon\, Denise & John Rowe\, Emma Boatwright\, Hannah Hall\, Mansoor Ahmad\, Nicola & Graham Hall\, Rhys Davidson\, Stacey Heath\nPotential Events (see later agenda item)\n\n\nManagement Company (see later agenda item)\nRequest for formal plan of action (postponed until next agenda\, May 2025)\nConsultations:  Marc to set up webpage of ongoing consultations.\n\n\n\n\nEvents. (KV)\n\nInternal Events –  to create opportunities for the local community to come together\n\n8th May\, VE Day 80th celebrations\n9th or 10th August\, Parish Council’s Tithebarn Fun Day\nBoard Games event?\nEaster Bingo?\n\n\nExternal Events – to represent the interests of our whole community in our engagement with external stakeholders\n\n\nEON – there’s has been a lot of conversation recently about the lack of transparency in price increases (internally within tithbarn\, but also in comparison to ie. Cranbrook).  Need to agree our approach.\nManagement Company (PF):  Developers are now making efforts to hand over to the management company. How do we want to be involved in this and what can we do between now and handover date?\nCommunity space:\n\nthere is currently no space for large groups to meet within Tithebarn. Closest options are the Science Park and the Black Horse. Do we want to push for a temporary space (ie. Marquee or similar)?\nThe YMCA are still awaiting for a decision about whether the Science Park will permit the hosting of Youth Club on their premises. Meetings are ongoing.  Insurance is being discussed.   Marc met with Sam Thomas (YMCA) in Jan and still in touch but no decision yet.\n\n\nActivities:\n\nwhat activities do we want to run/start in the next six months and who wants to volunteer?\n\n\nAOB:  please notify in advance to ensure time is available for discussion.\n\nNext Meeting will be: Thursday\, 22 May @ 7:00 PM – 9:00 PM \n  \n 
URL:https://tithebarn.uk/event/ra-mar-25-residents-association-meeting/
LOCATION:Devon
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250522T190000
DTEND;TZID=Europe/London:20250522T210000
DTSTAMP:20260425T170328
CREATED:20240830T091749Z
LAST-MODIFIED:20250721T101505Z
UID:570-1747940400-1747947600@tithebarn.uk
SUMMARY:RA May-25: Residents Association Meeting
DESCRIPTION:RM May -25: Tithebarn Residence Association Meeting \nThursday\, 22 May @7:00 pm – 9:00 pm \n\nPresent: Qian Zeng\, Janet Stamp; Colin Stamp; Craig Halsey; Katie Bennet; Nancy Halsey; Fayne Hill; Kagabo Hirwa; Nicola Hall; Graham Kendall; Korneel Verhaeghe; John Rowe; Matt Lehnert (from 8pm)\nApologies: Fran\, Marc\, Paula\, Adam\, Jess\, Reji\nPrevious meeting: No issues for the last minutes\n\nAllotments web page:\n\nAllotments web page has been set up. Further discussion agreed it is a good web page\, but it is not always easy to navigate on the phone. Korneel will check with Marc to see if we could improve the design and make it more phone user friendly. \n\n\nVE Day\n\n8th May\, VE Day 80th celebrations didn’t go through as we didn’t get enough interest.\n\n\nFun Day:\n\nThe Parish Council’s Tithebarn Fun Day is provisionally planned for 9th or 10th August. We will need more details on the event\, including the venue\, activities\, and confirmed date\, and we need to start advertising as soon as possible. The last fun day didn’t raise enough funding as we hoped due to the late notice and the location; it was held at Pinhoe Scouts\, and we only had one month of advertising the event. To make the next event more successful\, we must advertise as soon as possible through wide channels\, such as the notice board at Tesco\, the mini library\, and the Café. Korneel will check with Paula for more information. Then we need someone to design the flyer. \n\n\nBoard games: \n\nJohn and Denise will plan the Board games. They aim to hold the first game at the beginning of August. The venue will be either the Strawberry Field Café or the Dunelm. John and Denise will follow this up. \n\n\nFood market: \n\nWe hope to hold the food market at the pocket park every first Friday night of each month. The event group will check its viability. \n\n\nIndoor space: \n\nKorneel will meet up with Henry to see if we could have an indoor space for our community\, maybe a marquee. The chat has been set up for this group. \n\n\nSunday Coffee:\n\nSunday morning coffees and cake at the ISCA restaurant. This could be used as a TRA coffee meet-up. Debra was to contact the ISCA restaurant to find out future dates; however\, she was absent from the meeting. We can follow this up with Debra. \n\n\nWhatsApp Group: \n\nThis group is open to all residents\, but many scammers try to join. Can administrators ask for the address or postcode before admitting new group members?\n\n\nRunning group:\n\nEvery Tuesday evening. We have had a good turnout\, the first Tuesday we had 6\, and 2nd Tue we had 7. From 6:30 pm to do an 8-shape loop from Strawberry Fields\, allowing beginners to drop off halfway through. \n\n\nPlay park:\n\nThe play park is due to open in June\, so we could use the park. \nUpdate: the play park behind Tesco + Muga pitch were both opened on Friday after the meeting. \n\n\nYouth provision:\n\nYMCA at science park at the dome. For children aged 10-16\, on 3rd of June. We need to put more advertisements for this event\, such as posting on Facebook\, notice boards\, etc. Katie is happy to draft something\, but we need someone to help design and print the flyers. We could print our events on a flyer on a regular basis and put them on notice boards. We could even use Sainsbury’s or other adjacent supermarkets. \n\n\nAdoption process:\n\nKorneel will meet with Henry Massey and Angie to discuss a.o. the council’s plans and ensure a smooth handover. Group discussion included poor construction in certain areas and many places that do not adhere to the original plan. There are about 500-plus issues that need to be addressed. \nWe voted to approve the motion to request a formal plan of action from the councils. Korneel will draft the proposed letter\, and Matt and Katie will assist in drafting it. Letter to be approved at the next meeting.\n\n\nAny other business:\n\nRemote voting. Local resident wanted to know if we accept remote votes – however did not put forward an official motion. Discussion covered potentially considering it on an individual basis. (For example\, at least 50% of attendance at the RA meetings\, and have some level of commitment to the RA\, but due to personal or health reasons that prevent them from being present; the remote voting could only be limited to some specific votes\, not all types of votes). General agreement not to open to all residences. We will put this into next meeting to discuss. \n\n\n\n\n  \n________ \nAgenda \nPresent: \nApologies: \nMinutes of the previous meeting:  These were circulated within a week of the previous meeting. They are at https://tithebarn.uk/event/ra-mar-25-residents-association-meeting/ \nMatters arising: \n\nConsultations page to be set up by Marc Coton.  Now done and available at: https://tithebarn.uk/consultations/\nAllotments update.  Page set up by Marc Coton.  Now available at https://tithebarn.uk/allotments/  Request for further time details has been made from BPC.\nEvents:\n\nVE Day Celebrations – didn’t muster enough interest to go ahead.  Cancelled in planning stage.\nParish Council Tithebarn Fun Day – either 9th or 10th August.\nBoard Games event update\nMarket Food for Friday Nights – update\nSunday Morning coffee and cake at the ISCA restaurant.  Debra to find out dates.\n\n\nIndoor Space group now set up.  Update from Korneel after contacting BPC.\nSports and Fitness group now set up.  Update from Korneel.\nYouth Provision.  Marc has set up a page called https://tithebarn.uk/youth-provision/ to detail the timeline regarding what is happening about youth provision.\nAdoption Process\n\nFollowing the January meeting\, the request for formal plan of action from all councils was postponed until May 2025.   The matter returns to the agenda.  The proposal is:  “A motion to request the Residents Association seek a formal plan of action from Broadclyst Parish\, East Devon District and Devon County Councils to ensure the successful delivery and long-term future of Tithebarn.”\n\n\n\nAny Other Business \n 
URL:https://tithebarn.uk/event/ra-may-25-residents-association-meeting/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250723T190000
DTEND;TZID=Europe/London:20250723T210000
DTSTAMP:20260425T170328
CREATED:20240830T091835Z
LAST-MODIFIED:20241112T073333Z
UID:572-1753297200-1753304400@tithebarn.uk
SUMMARY:RA July-25: Residents Association Meeting
DESCRIPTION:
URL:https://tithebarn.uk/event/ra-july-25-residents-association-meeting/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250809T120000
DTEND;TZID=Europe/London:20250809T160000
DTSTAMP:20260425T170328
CREATED:20250726T100735Z
LAST-MODIFIED:20250726T100929Z
UID:906-1754740800-1754755200@tithebarn.uk
SUMMARY:Tithebarn Annual Free Family Fun Day 2025
DESCRIPTION:Great news! Broadclyst Parish Council are again hosting our annual fun day. It’s at the Scout Hut on Langaton Lane\, just a few minutes walk from the lower bus stop. They are providing all sorts of activities including family sports challenges\, face painting\, a bouncy castle and more. There will also be refreshments at affordable prices including hot drinks and ice-cream. \n  \n \n 
URL:https://tithebarn.uk/event/tithebarn-annual-free-family-fun-day-2025/
LOCATION:Pinhoe Scout Hut\, Langaton Lane\, Exeter\, Devon\, United Kingdom
CATEGORIES:Broadclyst Parish Council,Family Fun Day
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250925T190000
DTEND;TZID=Europe/London:20250925T210000
DTSTAMP:20260425T170328
CREATED:20240830T091951Z
LAST-MODIFIED:20250928T111322Z
UID:574-1758826800-1758834000@tithebarn.uk
SUMMARY:RA Sept-25: Residents Association Meeting
DESCRIPTION:The Black Horse function room\, 7pm to 9pm. \nAttendance:  Paula Fernley\, Henry Massey\, Stephen Perry\, Debra Perry\, Reji Kambarakaran\, Nicola Hall\,  Graham\, Janet Stamp\, Nancy and Craig Halsey (Chair)\, Qian Zeng\, Marc Coton (Secretary) \nApologies:  Alwyn Joy\, Jon Rowe\, Katie Bennett\, Fran Aggleton\, \n\nApproval of the previous minutes:   \n\n https://tithebarn.uk/event/ra-may-25-residents-association-meeting/   \nDecision: APPROVED.\n\n\n\n  \nMatters carried forward: \n\nAllotments webpage:  \n\nMarc has now set up an  https://tithebarn.uk/updates/ that lists all the current ongoing issues that we are tracking (Allotments\, Community Space\, Management Company\, Primary School\, Sports Pavilion\, Village Name\, Youth Provision) and there is a third menu item on the home page to link to these and make them easier to find. \nAction:  All to feedback please.\n\n\n\n\nLetters to BPC and EDDC.  \n\nhttps://tithebarn.uk/wp-content/uploads/2025/09/Letter-to-BPC.pdf\nhttps://tithebarn.uk/wp-content/uploads/2025/09/Letter-to-EDDC.pdf\nDecision: APPROVED.  Action:  Korneel to send.\n\n\n\n\nRemote Voting\n\n Discussion took place regarding potential scenarios regarding this issue.  \nDecision:  Not to progress at this time.  To potentially re-evaluate in no less than six months time.\n\n\n\n  \nAgenda: \nThe Chair welcomed Henry Massey\, chair of Broadclyst Parish Council\, who presented the following report.   \nhttps://tithebarn.uk/wp-content/uploads/2025/07/BPC-Chairman-update-to-Tithebarn-Residents-Association-25-09-2025.pdf \n____ \nBroadclyst Parish Council \nTithebarn Residents Association update 25/09/2025 \n1.         Adoption of separate areas and the instalment of respective management companies \n1.1.    The parish council does not have this information. \n1.2.    The adoption process is between principal authorities and landowners / developers. \n1.3.    The parish council has suggested alternative stewardship models for strategic sites to EDDC\, including a menu-based\, multi-agency stewardship model that we feel would work well\, with different public bodies and agencies taking responsibility for different aspects in accordance with their own statutory duties. \n2.         Updates and timeline for allotments being available \n2.1.    See table on last two pages [of attachment]. \n2.2.    The parish council holds a waiting list; there are currently a lot more on the list than there are plots. \n2.3.    We continue to negotiate for half and quarter size plots which are more appropriate for the modern household\, a model that has worked well at Westclyst. \n3.         Youth provision: is there a plan for more consistent provision? \n3.1.    The SLA with the YMCA sets out targets for provision across the three main villages. At its most recent review\, the SLA was found to be on-track with delivery. \n3.2.     Regular pop up due to take place from then every 2 weeks.  The new staffing is due to be advertised as 3 evenings a well to allow for 3 groups weekly.  \n3.3.    The lack of meeting space remains a challenge. The Dome has been used for pop-ups which has worked to a degree; there are safeguarding and security considerations around entering the main building for toilets\, which needs more thought going forwards.  \n3.4.    The YMCA and parish council continue to look for solutions. \n3.5.    Volunteers are sought to help support delivery. \n4.         Sports pavilion \n4.1.    This matter is with East Devon planning. \n4.2.    Revised plans to address levels issues are anticipated for the sports pitches. \n4.3.    Ideally delivery of the primary school and sports pitches (Phase 1) will happen at the same time. \n5.         Primary school \n5.1.    This matter is with Devon County Council. It is understood that the feasibility study (estimated cost £50-80k) is due to take place imminently (if indeed it has not already commenced).  \n6.         Signage for Tithebarn on the main road \n6.1.    The parish council has agreed funding\, which has been conveyed to Highways (who will provide the signs). \n6.2.    A Neighbourhood Highway Technician is in the process of gaining the quotation for sign-off.  Most recently\, BPC’s invoicing address has been requested\, which feels as if the process is moving in the right direction.  \n6.3.    We have asked the team for an update on projected timescales for completion – an update of which is awaited. \n7.         Key for notice board access \n7.1.    This has been given to Marc Coton \n8.         Placement of community notice board by the community centre / Tesco / Strawberry Fields \n8.1.    The parish council has approved in principle the funding of a noticeboard\, with quotes going to Finance Committee in October for approval. \n8.2.    This has been discussed with the Property Manager\, Hannah Doulin\, requesting whether a noticeboard is possible and whether there is a preference to be attached to the building or “stand alone” in the main square.  The response was “A standalone noticeboard would be the preferred option. Could you propose some locations and confirm any fixing details so that I can check no underlying services will be affected.”.  \n8.3.    Once we have quotations for boards (and designs)\, we will continue with discussions in order to overcome the points noted by Eagle One. \n  \n____ \nIn addition it was noted: \n\nBPC meeting on Monday 6th October  will include proposal about including a community space into the Primary School plans. It will also include a discussion about management company model proposed above. \nAll residents are encouraged to attend parish council meetings.  All meetings are open to the public and all agendas are issued at least 7 days in advance.   Only items on the agenda will be discussed.  The public are welcome to ask questions (see notice boards for details).\nThe last meeting was ran hybrid\, so people were able to attend online as well as in person.  Meeting joining details were published on the agenda and it is intended that some future meetings will also be hybrid.\nLetter sent out by First Port to residents on the Minerva estate was done in ERROR.  FirstPort are not responsible for Minerva estate yet as the handover hasn’t happened.\nWhilst the Allotments waiting list exceeds the number of plots currently\, residents are still encouraged to apply as the plot size may be reduced to make plots more manageable\, and residents lists are typically inflated with those who have left the area\, and those who have obtained allotments elsewhere.\nYouth Provision is scheduled to start every two weeks from 8th October in Tithebarn.  Marc has put up 12 A3 posters on behlaf of YMCA.  \nRequests for volunteers are being made by YMCA and interested people should contact BPC.\nWhen recruiting has happened\, Tithebarn Youth Sessions will become weekly.\nSports pavilion\, currently with EDDC\, waiting for revised planning after lots of input from stakeholders.\nPrimary School is now at the feasibility study stage.  Funding has been agreed for this stage.  No-one is able to estimate how long the feasibility study takes.   Henry Gent is primary contact for progress. \nIssues with street lighting should be photographed and reported to Paula Fernly and  BPC clerk please\, who will co-ordinate with developers.\nPlay Parks remain at various stages of incompletion.  Action: PF to ask for report of all locations and statuses please.\nTithebarn Fun Day was a success\, and thanks went to BPC staff.  Henry Massey provided clarification about how the Broadclyst Fun Day is managed\, actually being led by volunteer time and not BPC staff time as many thought.    It is for the community to lead and HM recommended that TRA establish a sub-committee to lead on this.  BPC will be available to support and works best with specific focussed tasks that they can assist with.\nThe planned path between Tithebarn and Cranbrook is still several years away.  At Broadclyst Station there is a park that is being finished and will form part of the path eventually.  Action:  PF to invite person from EDDC to provide update on progress for the path.  \nBPC Grant application remains available and TRA were encouraged to apply again via the form on the website.  Action: CiCi to apply.\nThe notice boards can be used for community announcements.  Contact Marc for details.\n\nHenry Massey was thanked for attended and left.\n\n  \nFollowing on from the suggestion to establish volunteers to run the Tithebarn Fun Day\, a plan was formed to have a community Christmas event.  This included the suggestion that we erect a  \nChristmas Tree\, in the town square or the Pocket Park (between Bayley Place and Town Square carpark entrance).  Other ideas included having a choir and creating the Advent Calendar trail that culminated in the Tree with mulled wine and soft drinks being served.  Working date for this was agreed as Saturday 4pm\, December 20th.   \nAction:  Stephen and Debra Perry to start conversation in group chat.   \nAction:  Paula to help with approaching Eagle One for permission. \nAction: Qian to apply for Community grant to cover mulled wine for Christmas event \nAction: Qian to chat with Katie and Jess regarding the Advent Calendar trail running again. \n  \nReport from the Secretary: \n\nProposed meeting dates for 2026 \n\nWed 21st Jan (AGM)\nThurs 21st May\nWed 23rd Sept\nDecision:  AGREED\n\n\nMembership currently stands at 86 verified members.  Our WhatsApp group contains 83 people with 68 being verified members.\nWhatsApp groups count currently stands at 17.  Proposal is to close every chat has has not been active in the last 6 months so membership is easier to manage.  We get a lot of spammers trying to join and this will make it easier to reject them.\nDecision:  AGREED\n\nRepair Café \n\nPaula is scoping locations and dates.  Currently planned for 3rd weekend in Jan\, 10am to noon at\nWestclyst.  If you would like to get involved\, either in repairing\, serving drinks or attending the event the contact Paula.\n\n______________________ \nAgenda issued: \nThe Black Horse function room\, 7pm to 9pm. \nAgenda \nAttendance and Apologies \nApproval of the previous minutes:   https://tithebarn.uk/event/ra-may-25-residents-association-meeting/ \n\nMatters carried forward:\n\nAllotments webpage:  Marc has now set up an https://tithebarn.uk/updates/ that lists all the current ongoing issues that we are tracking (Allotments\, Community Space\, Management Company\, Primary School\, Sports Pavilion\, Village Name\, Youth Provision) and there is a third menu item on the home page to link to these and make them easier to find. Feedback please.\n\n\nLetters to BPC and EDDC\n\nKorneel has drafted letters to BPC and EDDC for membership approval.  These are at:\nhttps://tithebarn.uk/wp-content/uploads/2025/09/Letter-to-BPC.pdf\nhttps://tithebarn.uk/wp-content/uploads/2025/09/Letter-to-EDDC.pdf\n\n\nRemote Voting – discussion suggested in previous meeting\n\nItems:\nBPC Update\, Henry Massey\, Chair of the Parish Council. \n\nBPC have been asked for an update on the following issues\, and Henry has agreed to attend to provide it.\n\nAdoption of separate areas and the instalment of respective management companies\nUpdates and timeline for allotments being available\nYouth provision: is there a plan for more consistent provision?\nSports pavilion\nPrimary school\nSignage for Tithebarn on the main road\nKey for notice board access\nPlacement of community notice board by the community centre / Tesco / Strawberry Fields\n\n\n\n  \nReport from the Secretary: \n\nProposed meeting dates for 2026.  I would suggest that we reduce the frequency down to three meetings per year to make it more manageable for everyone who volunteers\, and to avoid meetings over the summer and Christmas periods.  Therefore I have requested to meet at the Black Horse on:\n\nWed 21st Jan (AGM)\nThurs 21st May\nWed 23rd Sept\n\n\nMembership currently stands at 86 verified members.  Our WhatsApp group contains 83 people with 68 being verified members.\nWhatsApp groups count currently stands at 17.  Proposal is to close every chat has has not been active in the last 6 months so membership is easier to manage.  We get a lot of spammers trying to join and this will make it easier to reject them.
URL:https://tithebarn.uk/event/ra-sept-25-residents-association-meeting/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251008T160000
DTEND;TZID=Europe/London:20251008T170000
DTSTAMP:20260425T170328
CREATED:20250928T112949Z
LAST-MODIFIED:20250929T064748Z
UID:1080-1759939200-1759942800@tithebarn.uk
SUMMARY:Tithebarn Youth Club
DESCRIPTION:Hooray! The Tithebarn Youth Club is back once again. This time it’s at the MUGA (multi-iuse games area) near the town square. It starts on Wednesday 8th October between 4 and 5pm and then every two weeks. There’s hot chocolate as well as games and activities. \n\n\n\nIt’s run by YMCA Exeter so you know it’s gonna be full of fun! This is for anyone in school years 6 to 11 and it’s funded by Broadclyst Parish Council.
URL:https://tithebarn.uk/event/tithebarn-youth-club-20251008/
LOCATION:MUGA\, The Town Square\, Gereint Hill\, Tithebarn Way\,\, Tithebarn\, Exeter\, Devon\, EX1 3RS\, United Kingdom
CATEGORIES:Youth Provision
ATTACH;FMTTYPE=image/jpeg:https://tithebarn.uk/wp-content/uploads/2025/09/IMG_6603-scaled.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251022T160000
DTEND;TZID=Europe/London:20251022T170000
DTSTAMP:20260425T170328
CREATED:20250929T064712Z
LAST-MODIFIED:20250929T064712Z
UID:1087-1761148800-1761152400@tithebarn.uk
SUMMARY:Tithebarn Youth Club
DESCRIPTION:Hooray! The Tithebarn Youth Club is back once again. This time it’s at the MUGA (multi-iuse games area) near the town square. It starts on Wednesday 8th October between 4 and 5pm and then every two weeks. There’s hot chocolate as well as games and activities. It’s run by YMCA Exeter so you know it’s gonna be full of fun! This is for anyone in school years 6 to 11 and it’s funded by Broadclyst Parish Council.
URL:https://tithebarn.uk/event/tithebarn-youth-club-20251022/
LOCATION:MUGA\, The Town Square\, Gereint Hill\, Tithebarn Way\,\, Tithebarn\, Exeter\, Devon\, EX1 3RS\, United Kingdom
CATEGORIES:Youth Provision
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251105T160000
DTEND;TZID=Europe/London:20251105T170000
DTSTAMP:20260425T170328
CREATED:20250929T064908Z
LAST-MODIFIED:20250929T064908Z
UID:1089-1762358400-1762362000@tithebarn.uk
SUMMARY:Tithebarn Youth Club
DESCRIPTION:Hooray! The Tithebarn Youth Club is back once again. This time it’s at the MUGA (multi-iuse games area) near the town square. It starts on Wednesday 8th October between 4 and 5pm and then every two weeks. There’s hot chocolate as well as games and activities. It’s run by YMCA Exeter so you know it’s gonna be full of fun! This is for anyone in school years 6 to 11 and it’s funded by Broadclyst Parish Council.
URL:https://tithebarn.uk/event/tithebarn-youth-club-20251105/
LOCATION:MUGA\, The Town Square\, Gereint Hill\, Tithebarn Way\,\, Tithebarn\, Exeter\, Devon\, EX1 3RS\, United Kingdom
CATEGORIES:Youth Provision
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251115T100000
DTEND;TZID=Europe/London:20251115T113000
DTSTAMP:20260425T170328
CREATED:20251109T133704Z
LAST-MODIFIED:20251109T133711Z
UID:1121-1763200800-1763206200@tithebarn.uk
SUMMARY:Meet Your Councillor
DESCRIPTION:Come along for an informal chat!   Share your thoughts\, ideas\, local concerns or just say hello.  No speeches\, no agenda\, just a chance to talk about what matters to you and your community. \n 
URL:https://tithebarn.uk/event/meet-your-councillor/
LOCATION:Strawberry Fields Cafe\, Gereint Way\, Tithebarn\, Exeter\, EX1 3RS\, Gereient Way\, Tithebarn\, Exeter\, Devon\, EX1 3RS\, United Kingdom
CATEGORIES:TRA Committee
ATTACH;FMTTYPE=image/jpeg:https://tithebarn.uk/wp-content/uploads/2025/11/Meet-your-councillor-15Nov2025.jpg
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251119T160000
DTEND;TZID=Europe/London:20251119T170000
DTSTAMP:20260425T170328
CREATED:20250929T065002Z
LAST-MODIFIED:20250929T065018Z
UID:1091-1763568000-1763571600@tithebarn.uk
SUMMARY:Tithebarn Youth Club
DESCRIPTION:Hooray! The Tithebarn Youth Club is back once again. This time it’s at the MUGA (multi-iuse games area) near the town square. It starts on Wednesday 8th October between 4 and 5pm and then every two weeks. There’s hot chocolate as well as games and activities. It’s run by YMCA Exeter so you know it’s gonna be full of fun! This is for anyone in school years 6 to 11 and it’s funded by Broadclyst Parish Council.
URL:https://tithebarn.uk/event/tithebarn-youth-club-20251119/
LOCATION:MUGA\, The Town Square\, Gereint Hill\, Tithebarn Way\,\, Tithebarn\, Exeter\, Devon\, EX1 3RS\, United Kingdom
CATEGORIES:Youth Provision
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251220T180000
DTEND;TZID=Europe/London:20251220T190000
DTSTAMP:20260425T170328
CREATED:20251109T134430Z
LAST-MODIFIED:20251109T134912Z
UID:1126-1766253600-1766257200@tithebarn.uk
SUMMARY:TIthebarn - You Are Invited!
DESCRIPTION:Everyone in Tithebarn is invited to a special event to celebrate the season. We will be running a community gathering in our town square and offering residents a free tea or hot chocolate from the Strawberry Fields café. \nThere will be carol singers providing festive cheer\, and us at the Residents Association will have our gazebo up to meet and greet locals. Plus we’ll be rewarding every family that completes our Advent Calendar Trail with a chocolatey treat (more details to follow soon!) \nThe event will run on Saturday 20th December 6pm – 6:45pm. Strawberry Fields will provide tea and hot chocolate & costs will be subsidised by our Parish Council and Teign Housing – so thank you all. To claim a free drink for each resident you will need to bring a voucher that will appear in the December Broadsheet so make sure you look out for you copy. It will be hand delivered by volunteers at the start of the month. \nOur wonderful café will also be selling their usual baked goods after hours so you’ll be able to buy some yummy treats to go with your free drink. There’s seating outside so dress up warm to listen to the carols and chat with us about our plans for 2026. \nxmas2025-Social-Media-Promo-Invited
URL:https://tithebarn.uk/event/tithebarn-you-are-invited/
LOCATION:Strawberry Fields Cafe\, Gereint Way\, Tithebarn\, Exeter\, EX1 3RS\, Gereient Way\, Tithebarn\, Exeter\, Devon\, EX1 3RS\, United Kingdom
CATEGORIES:TRA Committee
ATTACH;FMTTYPE=image/jpeg:https://tithebarn.uk/wp-content/uploads/2025/11/xmas2025-Social-Media-Promo-Invited.jpg
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260121T190000
DTEND;TZID=Europe/London:20260121T210000
DTSTAMP:20260425T170328
CREATED:20250929T065300Z
LAST-MODIFIED:20260124T070347Z
UID:1094-1769022000-1769029200@tithebarn.uk
SUMMARY:RA Jan-26: Residents Association Meeting &AGM
DESCRIPTION:Present: \nMarc Coton\,\, Korneel Verhaeghe\,  John Rowe\, Matthew Lehnert\, Paula Fernley\, Alwyn J Veliyeth\, Reji J Kombarakaran\, Nancy Helsey\, Craig Helsey\, Pierre Camaly de Brosses\, Alex Camaly de Brosses.  Guy Morgan (LMT)\, Tracey Spencer (LMT)\, Paul Withers (Eagle One) \nApologies: \nDebra Perry\, Katie Bennett\, Janet Stamp\, Nicola Hall \nLMT and Eagle One Presentation and Q&A \nThe presenters provided a briefing document and graphics to illustrate proposal. \nLNT-EagleOne-JenningsGardens-Graphics \nLNT-EagleOne-JenningsGardens-Briefing \n  \nAdditional notes from questions include: \n\nThe lack of community space was raised and Eagle One stated that they had complied with their obligations in offering it to community interests including the doctors of Pinhoe.  BPC were offered the space at 1/3 of the commercial rent but turned it down.\nThe transfer of the ‘creche’ site for community use does not come with any additional support for design\, planning and building.  It was conveyed to the presenters that many in the community already see the provision of a community centre as part of the planning that they bought into when purchasing their property\, and that fund raising to fund a building on this site will be a significant challenge.\nThe offer is to the parish council\, but could be extended to other parties should that be required.\n\nAction:  Paula to liaise with EDDC to request that other parties such as any community interest groups that are set up will also have the option to buy if/when the BPC decline.\n\n\nThe offered integrations into the community\, selective use of bar\, private meeting room\, cinema\, shared spaces – are not legally binding and could be withdrawn at any time\, similar to the way that academies have withdrawn community use for schools.\nThe proposal will be presented to BPC at a future meeting on Tuesday 27th Jan.\nThe connection to EON shared heating network remains a concern in that EDDC want all new buildings to connect to it\, but LMT don’t want to because the plan proposes to use solar panels and and ground heat pumps\, which would be a lower carbon source than the gas powered EON network.\nCar parking is designed to accommodate the estimated 60-70 staff that would work there on rota\, and the visitors by offering 25-30 spaces.  It was emphasised by residents that overspill must not impact on the problematic parking elsewhere in the village.  LMT emphasised their commitment to sustainable travel and shared that the car park would contain 6 recharging points.\nThe argument that the land has not found a viable alternative for community use was countered by the relatively short timeframe (in planning terms) that the estate has existed and that there will not be any alternative land for community use available once this is gone.\nShould the application go to appeal after a refusal by EDDC\, the offer for community land with be withdrawn.\nThe timeline is estimated as:\n\nPlanning application submitted by LMT to EDDC by end of Jan 2026\nConsultation is launched online\, with promotion of consultation distributed in Broadsheet in March 2026.\nDecision will be made by EDDC\, and published.  Not earlier than Sept 2026.\nConstruction will take place by LMT & Eagle One.  Not earlier than 15 months later so April 2028.\n\n\n\nThe presentation and discussions were concluded and LMT and Eagle One representatives left. \n\nAnnual Report\n\nThe secretary shared that we now have 86 members on the WhatsApp community group\, with 370 followers on the Facebook group.\nThe Chair shared that we have ran two successful events in the community this year.  The Tithebarn Fun Day (run by BPC for us) at the Scout Hut over the summer\, and the Christmas Social at Strawberry Fields cafe (giving away 127 hot drinks)\n\n\n\nEnd of year statement of accounts\n\nThe accounts had been shared previously and are available at: TRA Financial Report FY25\n\n\nElection of Committee\n\nAll members of the committee offered to stand again and were unanimously voted in.\n\n\nVote on elements of the constitution\n\nNo changes to the constitution were proposed\n\n\nResolutions put forward by members\n\nno resolutions were put forward by members\n\n\nIncoming Chair Opening Comments\n\nTinashe Verhaeghe has volunteered to lead the Tithebarn Fun Day committee\, with the aim of delivering in summer 2026.\n\n\nAOB\n\nUpdates on the primary school were received from councillor Veliyeth.  The cost estimates have now been raised to £9 million and funding has yet to be found to fulfil this\, even though DCC continue to say that it is on schedule for opening Sept 2028.\nA briefing for a community governance review 2026-01-Community-Gov-Review-briefing was circulated.    Councillor Fernley will submit a motion document for the next appropriate meeting in March with the request that it is given agenda time.  It was noted that the forthcoming reorganisation of EDDC and DCC councils makes the window for this shrinkingly small.\nThe village signs are still not installed.  This is being co-ordinated by t BPC who are waiting on DCC to do it.  The recognition of the village of Tithebarn is closer and it was reported that DCC have now updated their bus stop names to include Tithebarn instead of Monkerton.\nAction:  Marc to push for Stagecoach to update their destinations based on the DCC update.\nThe roles of the parish\, district and county were asked for and this provides a good understanding.    https://broadclyst.org/parish-council/council-info/what-councils-do  In addition\, BPC holds the Community Intrastructure Levy funds and decides where it is spent although this is not listed.\n\n\n\nMeeting closed at 21:30 \n___ \nHello\, \nOur Annual General Meeting is to be held at The Black Horse at 7pm on Wednesday 21st January.    All ten committee positions will be up for nomination and everyone who is over 16 and a resident of Tithebarn is welcome to put themselves forward.  The area is defined in our constitution and shown on the Tithebarn Village Map as the area in red.   Please use the layers menu in the top right hand corner if it is not visible.  The code of conduct also provides more details about our aims\, membership and code of conduct.  Please read this in full before being nominated. \nThe agenda for the meeting will be as follows: \n\nAnnual Report\nEnd of year statement of accounts\nElection of Committee\nVote on elements of the constitution\nResolutions put forward by members\nIncoming Chair Opening Comments\nAOB\n\n  \n\nAll matters for the agenda need to be given in advance by Saturday 17th January 2025 at 7pm\, including nominations for the committee positions.  To do so\, please contact the secretary marc@tithebarn.uk or on 07581 179890 via text or WhatsApp.\n\n  \n\nShould more than one nomination be received by the deadline then a simple majority vote will take place.  Voting will take place by the issue of a slip of paper to write your chosen person upon at the time of the vote so please bring a pen!  The current Secretary will count the votes and therefore exclude themselves from voting so as to remain impartial during the counts.   The votes will be counted immediately and a decision announced.\n\n  \n\nThe voting for the roles will take place in the following order:  Chair\, Vice Chair\, Secretary and Treasurer\, then up to 6 committee members.  Any resident may be nominated for any or all positions and this must be done in advance.  So for example\, if a person was willing to stand as Chair\, Vice Chair or Committee member then they would need to submit three nominations.  Should that person be appointed Chair then they would be removed from the nominations for Vice Chair and Committee member as they have already been appointed.  Should they not be successful at the role of Chair or Vice Chair then they would remain in the nominations for the Committee member.\n\n  \n\nIf the current Chair does not wish to stand for the position of Chair then they will have the casting vote in the election of the new Chair.    If they do wish to stand then that role will fall to the current Vice Chair\, and in their absence\, Secretary.  The new Chair will take over immediately and have the casting vote in the subsequent elections.\n\n  \n\nOnly one Committee member per household is allowed although nominations from several household members for multiple roles can be made.  Only the first person to be voted into a role within a household will be appointed.  All other household members will be withdrawn from subsequent votes.\n\n  \n\nOnly members present may vote and each member has one vote.  For this reason\, it would be really helpful if anyone who has not attended before could contact me with their name and address in advance so as to avoid the collection of details at the start of the meeting.\n\n  \n\nFurther communications will be sent out after the deadline of 7pm on 17h January with a list in advance of those nominated.  Should sufficient nominations not be received then I will detail the process for dissolution of the committee instead (but let’s hope not!)\n\n  \n\nOnce a committee is formed then we will decide which sub groups to set up and with what aims.  Even if you are not able to stand for a committee position but would be able to support a specific interest (youth provision\, communications\, planning social events\, Fun Day team\, liaising with councils or developers\, etc) then please make yourselves known in advance if possible\,\n\n  \nThanks to all those who have contributed this year\, and to all those who volunteer to help in future.   We look forward to the new team shaping the next phase of our community. \n  \nMarc\, on behalf of the Residents Association Committee.
URL:https://tithebarn.uk/event/ra-jan-26/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260521T190000
DTEND;TZID=Europe/London:20260521T210000
DTSTAMP:20260425T170328
CREATED:20250929T065631Z
LAST-MODIFIED:20250929T065631Z
UID:1096-1779390000-1779397200@tithebarn.uk
SUMMARY:RA May-26: Residents Association Meeting
DESCRIPTION:TBC
URL:https://tithebarn.uk/event/ra-may-26-residents-association-meeting/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260923T190000
DTEND;TZID=Europe/London:20260923T210000
DTSTAMP:20260425T170328
CREATED:20250929T065757Z
LAST-MODIFIED:20250929T065757Z
UID:1098-1790190000-1790197200@tithebarn.uk
SUMMARY:RA Sept-26: Residents Association Meeting
DESCRIPTION:TBC
URL:https://tithebarn.uk/event/ra-sept-26/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
END:VCALENDAR