Tithebarn Residents Association

RA May-25: Residents Association Meeting
2025-05-22 19:00 - 21:00 (Europe/London) | Black Horse Public House, Devon, ex1, United Kingdom
RM May -25: Tithebarn Residence Association Meeting
Thursday, 22 May @7:00 pm – 9:00 pm

Present: Qian Zeng, Janet Stamp; Colin Stamp; Craig Halsey; Katie Bennet; Nancy Halsey; Fayne Hill; Kagabo Hirwa; Nicola Hall; Graham Kendall; Korneel Verhaeghe; John Rowe; Matt Lehnert (from 8pm)
Apologies: Fran, Marc, Paula, Adam, Jess, Reji
Previous meeting: No issues for the last minutes

Allotments web page:

Allotments web page has been set up. Further discussion agreed it is a good web page, but it is not always easy to navigate on the phone. Korneel will check with Marc to see if we could improve the design and make it more phone user friendly.

VE Day

8th May, VE Day 80th celebrations didn’t go through as we didn’t get enough interest.

Fun Day:

The Parish Council’s Tithebarn Fun Day is provisionally planned for 9th or 10th August. We will need more details on the event, including the venue, activities, and confirmed date, and we need to start advertising as soon as possible. The last fun day didn’t raise enough funding as we hoped due to the late notice and the location; it was held at Pinhoe Scouts, and we only had one month of advertising the event. To make the next event more successful, we must advertise as soon as possible through wide channels, such as the notice board at Tesco, the mini library, and the Café. Korneel will check with Paula for more information. Then we need someone to design the flyer.

Board games:

John and Denise will plan the Board games. They aim to hold the first game at the beginning of August. The venue will be either the Strawberry Field Café or the Dunelm. John and Denise will follow this up.

Food market:

We hope to hold the food market at the pocket park every first Friday night of each month. The event group will check its viability.

Indoor space:

Korneel will meet up with Henry to see if we could have an indoor space for our community, maybe a marquee. The chat has been set up for this group.

Sunday Coffee:

Sunday morning coffees and cake at the ISCA restaurant. This could be used as a TRA coffee meet-up. Debra was to contact the ISCA restaurant to find out future dates; however, she was absent from the meeting. We can follow this up with Debra.

WhatsApp Group:

This group is open to all residents, but many scammers try to join. Can administrators ask for the address or postcode before admitting new group members?

Running group:

Every Tuesday evening. We have had a good turnout, the first Tuesday we had 6, and 2nd Tue we had 7. From 6:30 pm to do an 8-shape loop from Strawberry Fields, allowing beginners to drop off halfway through.

Play park:

The play park is due to open in June, so we could use the park.
Update: the play park behind Tesco + Muga pitch were both opened on Friday after the meeting.

Youth provision:

YMCA at science park at the dome. For children aged 10-16, on 3rd of June. We need to put more advertisements for this event, such as posting on Facebook, notice boards, etc. Katie is happy to draft something, but we need someone to help design and print the flyers. We could print our events on a flyer on a regular basis and put them on notice boards. We could even use Sainsbury’s or other adjacent supermarkets.

Adoption process:

Korneel will meet with Henry Massey and Angie to discuss a.o. the council’s plans and ensure a smooth handover. Group discussion included poor construction in certain areas and many places that do not adhere to the original plan. There are about 500-plus issues that need to be addressed.
We voted to approve the motion to request a formal plan of action from the councils. Korneel will draft the proposed letter, and Matt and Katie will assist in drafting it. Letter to be approved at the next meeting.

Any other business:

Remote voting. Local resident wanted to know if we accept remote votes – however did not put forward an official motion. Discussion covered potentially considering it on an individual basis. (For example, at least 50% of attendance at the RA meetings, and have some level of commitment to the RA, but due to personal or health reasons that prevent them from being present; the remote voting could only be limited to some specific votes, not all types of votes). General agreement not to open to all residences. We will put this into next meeting to discuss.

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Agenda
Present:
Apologies:
Minutes of the previous meeting: These were circulated within a week of the previous meeting. They are at https://tithebarn.uk/event/ra-mar-25-residents-association-meeting/
Matters arising:

Consultations page to be set up by Marc Coton. Now done and available at: https://tithebarn.uk/consultations/
Allotments update. Page set up by Marc Coton. Now available at https://tithebarn.uk/allotments/ Request for further time details has been made from BPC.
Events:

VE Day Celebrations – didn’t muster enough interest to go ahead. Cancelled in planning stage.
Parish Council Tithebarn Fun Day – either 9th or 10th August.
Board Games event update
Market Food for Friday Nights – update
Sunday Morning coffee and cake at the ISCA restaurant. Debra to find out dates.

Indoor Space group now set up. Update from Korneel after contacting BPC.
Sports and Fitness group now set up. Update from Korneel.
Youth Provision. Marc has set up a page called https://tithebarn.uk/youth-provision/ to detail the timeline regarding what is happening about youth provision.
Adoption Process

Following the January meeting, the request for formal plan of action from all councils was postponed until May 2025. The matter returns to the agenda. The proposal is: “A motion to request the Residents Association seek a formal plan of action from Broadclyst Parish, East Devon District and Devon County Councils to ensure the successful delivery and long-term future of Tithebarn.”

Any Other Business

RA Mar-25: Residents Association Meeting
2025-03-19 19:00 - 21:00 | Devon
Draft Minutes
Present: Reji Jose Kombarakaran, Korneel, John and Anne Watson, Craig and Nancy Halsey, John Rowe, Steve and Debra Perry. Graham Kendall, Nikki Hall, Marc Coton, Paula Fernley (from 8pm)
Apologies: Fran, Adam Walmsley, Jess Pinn, Janet and Colin Stamp, Lesley Browne,
Previous Meeting
Minutes of the previous meeting were circulated within 1 week of previous meeting.  They were approved. https://tithebarn.uk/event/ra-jan-25-residents-association-meeting/

Matters arising from previous meeting:
Consultations:  Marc to set up webpage of ongoing consultations. Action: MARC COTON

Allotments: holding statement update received from BPC. Needs chasing and timelining. Action: MARC COTON

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Events subgroup:
Event Planning chat now exists.  Comprises: Committee (Fran, Korneel, Paula, Debra, Reji); plus:  Charlotte Staddon, Denise & John Rowe, Emma Boatwright, Hannah Hall, Mansoor Ahmad, Nicola & Graham Hall, Rhys Davidson, Stacey Heath
It was agreed that the Events Planning group now has the authority to action this agenda item and create opportunities for the local community to come together:

8th May, VE Day 80th celebrations.

Fran was seeking permission from Eagle One to use the Town Square. Action: FRAN
Event Planning to form plan and action. Action: Event Planning group

9th or 10th August, Parish Council’s Tithebarn Fun Day

Event Planning to form plan and action. Action: Event Planning group

Board Games event – approved for actioning.

Nikki Hall says staff will stay on for café. Marc to add Nikki to Events Planning group.
Date and details to be decided.

Easter Bingo – not viable anymore with short time frame.
Market food on Friday nights. Willingness for this. Action: Event Planning group
Sunday morning – free coffee and cake at the ISCA restaurant on Sundays. Could use as a TRA coffee meet up. Action: DEBRA to contact and find out future dates.
Whatsapp Group: If you would like to support and assist these events, please join https://chat.whatsapp.com/ExlrwnsQXgg7ESVI1Kstjw

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Indoor Space:

there is currently no community space for large groups to meet within Tithebarn. Closest options are the Science Park and the Black Horse. Do we want to push for a temporary space (ie. Marquee or similar)? The meeting agreed that finding an indoor space is a priority.
Whatapp Group:
At the TRA meeting, it was agreed that a group to pursue the creation of an Indoor Space was a priority. To co-ordinate this, the chat has been set up at https://chat.whatsapp.com/KNisgae2VWAIh3waPXUH35
Please join if you would like to stay updated and get involved in this action.

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The Adoption Process:

Following the jan 2025 meeting, the request for formal plan of action from all councils was postponed until May 2025 meeting. This will also have seen the East Devon action plan announcement and (hopefully) the report back from the Parish Council regarding the Management Company adoption.
Action: Paula Fernley and Korneel Verhaeghe to contact BPC for udpate and potential invite to next TRA meeting.
Developers are now making efforts to hand over to the management company. How do we want to be involved in this and what can we do between now and handover date?
Action: The Adoption Process, May 2025. CRAIG to contact Permssion and get updates.

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Sports and Fitness:

It was agreed that focus should be on community activities that bring residents together in a positive way.
Basketball Court: Let’s ask about opening the basketball court first and separately to the play area (which is expected to take several more months). Action: PAULA
Ideas for clubs include: football, basketball, walking groups, couch to 5K. Craig and Korneel willing to get this started. Action: a group to co-ordinate Sports and Fitness activities would be a positive move in building the community. A group for this has been set up at: https://chat.whatsapp.com/C3h2Q2kRyWW9i6J44nEftP

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Youth Provision:
Update: The YMCA are still awaiting for a decision about whether the Science Park will permit the hosting of Youth Club on their premises. Meetings are ongoing.  Insurance is being discussed.   Marc met with Sam Thomas (YMCA) in Jan and still in touch but no decision yet.
Update: 9th and 29th April. YMCA meet up events outside Tesco.
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External Events – to represent the interests of our whole community in our engagement with external stakeholders. Carried forward.

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EON and other Suppliers

Concerns about the lack of transparency in price increases both internally within Tithebarn and in comparison to Cranbrook. Adam Walmseley (of Monkerton) proposed that the TRA is a signature to his drafted letter. Conversations centred around supporting the concerns raised in the letter and the potential actions that might result afterwards should it not be successful. Also we were mindful of the impact on our relationship with EON, and also the Developers that work with them, particularly whilst we are still negotiating the management company handover.
It was decided not to add TRA as a signatory but support the actions through comms via our channels and networks.
Other concerns were raised about other companies that residents have to deal with including:

Last Mile (electricity company when installing Solar)
FibreNest
Anyone is welcome to submit a summary of companies/Processes they have had to engage with for publication on our website to assist others. Action: ALL to contact Marc Coton with text.

Next Meeting will be: Thursday, 22 May @ 7:00 PM – 9:00 PM

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Agenda for reference:
Location: Black Horse
Date and Time: 19th March 2025, 7pm – 9pm.
Agenda

Present, apologies
Previous Meeting

Minutes of the previous meeting were circulated within 1 week of previous meeting. They are for approval at https://tithebarn.uk/event/ra-jan-25-residents-association-meeting/
Matters arising from previous meeting:

Events subgroup:

Event Planning chat now exists. Comprises: Committee (Fran, Korneel, Paula, Debra, Reji); plus: Charlotte Staddon, Denise & John Rowe, Emma Boatwright, Hannah Hall, Mansoor Ahmad, Nicola & Graham Hall, Rhys Davidson, Stacey Heath
Potential Events (see later agenda item)

Management Company (see later agenda item)
Request for formal plan of action (postponed until next agenda, May 2025)
Consultations: Marc to set up webpage of ongoing consultations.

Events. (KV)

Internal Events – to create opportunities for the local community to come together

8th May, VE Day 80th celebrations
9th or 10th August, Parish Council’s Tithebarn Fun Day
Board Games event?
Easter Bingo?

External Events – to represent the interests of our whole community in our engagement with external stakeholders

EON – there’s has been a lot of conversation recently about the lack of transparency in price increases (internally within tithbarn, but also in comparison to ie. Cranbrook). Need to agree our approach.
Management Company (PF): Developers are now making efforts to hand over to the management company. How do we want to be involved in this and what can we do between now and handover date?
Community space:

there is currently no space for large groups to meet within Tithebarn. Closest options are the Science Park and the Black Horse. Do we want to push for a temporary space (ie. Marquee or similar)?
The YMCA are still awaiting for a decision about whether the Science Park will permit the hosting of Youth Club on their premises. Meetings are ongoing. Insurance is being discussed. Marc met with Sam Thomas (YMCA) in Jan and still in touch but no decision yet.

Activities:

what activities do we want to run/start in the next six months and who wants to volunteer?

AOB: please notify in advance to ensure time is available for discussion.

Next Meeting will be: Thursday, 22 May @ 7:00 PM – 9:00 PM

Tithebarn BIG Spring Clean
2025-03-15 10:00 - 11:30 | Town Square, United Kingdom
Join the Broadclyst Environment Group and take part in their Big Spring Clean. This year we’re meeting at the car park by our new Tesco Express. Find us at ///concerts.reactions.wonderful
Litter picking equipment will be provided by EDDC and Broadclyst Parish Council, although please bring your own if you have it.

RA Jan-25: AGM!
2025-01-23 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Present: James May, Janet Stamp, John Rowe, Debbie Perry, Steve Perry, Paula Fernley, Kagabo Hirwa, Oliver Smith, Matt Lehnert, Katie Bennett, Graham Kendall, Nikola Hall, Craig and Nancy Halsey, Jayne Hill, Korneel Verhaeghe, Julie Fairman, Reji Kombarakaran
Apologies: Colin Stamp, Anne and John Watson,

Welcome and Annual Report (Fran)
Thanks for attending,
Thanks to the volunteers, three more spaces so please express an interest
Started in Sept 2023 with an open invitation where we heard concerns and lots of opinions about what we should do and the way forward.
It has been about building a sense of community and bringing people together to nurture voice and pride; to find out what do the people of Tithebarn think.
We’ve faced huge challenges including the pub closing unexpectedly and one of our meetings happening in the car park(!), as well as national elections.
However the hotel is nearly complete and we’ve ran great events including Little library, dog shows, storytelling afternoon, BioBlitz and fun days.

Cafe
We can also announce that the contract for the café has been signed by Lifton Strawberry Fields Farm Shop (https://strawberryfieldslifton.co.uk/) and intends to be open by Easter. Although it is too early for them to commit to community activities they very much want to be involved when they get settled in.

Supermarket
Our Tesco Express store was opened by Fran on 17th Jan and TRA received £500 which will be donated to the defibrillator funds for Tithebarn. Engagements in Facebook posts topped 36000 which was considered to be down to visual content such as video and images. Suggestion by resident that future posts use same techniques and not just TRA logo.
Paula also informed that Tesco fund raising tokens are currently focussing on schools and young people so everyone is encouraged to use their tokens, and potentially go in and scan the QR code to suggest other worthy charities.
The safety of the steps down to Tesco on the corner of Hutchings Drive was questioned. Paula to investigate.

Parish Council Updates
Fran also introduced Julie Fairman our new community connector for the Broadclyst Parish. Her role is to listen, help and then contribute to improvements.
Plenty on the To-Do list for the incoming committee including organising community building events, ensuring the installation of the ‘Welcome to Tithebarn’ signs (and persuading DCC we actually exist!), requesting installation of some baby swings, resolving ongoing issues with the former dog kennels site, getting the allotments opened and in use.

Potential Events
31st Jan – BPC are running a consultation outside Tesco regarding the next play park. Their details page is at https://broadclyst.org/news-separator/news/7-news/418-tithebarn-playpark-consultation
You can see the area marked LEAP on Equinox III3a on https://tithebarn.uk/of-which-developments-does-tithebarn-comprise/ Or view approximate location at: https://what3words.com/passing.villager.sparkle. Please send thoughts to BPC using admin@broadclyst.org if can’t attend.
Thursday 8th May – VE day 80th celebrations. considered location is our town square. It’s not a bank holiday although plenty of options for getting involved are being promoted. Potential for street party during the day or the main focus being at 9:30pm with lamp lighting, flags and songs. https://www.veday80.org.uk/
BPC will run a fun day on either 9th or 10th August, and likely to be on the field allocated to be the School. Intending that there is music to attract people there that can be heard during the day, plus activities on site such as a dog show and environment activities.

Events Subgroup
As a result of potential events for the year and a willingness by residents to develop our community, an Events subgroup will be created using the Events Planning WhatsApp group as primary communication. https://chat.whatsapp.com/ExlrwnsQXgg7ESVI1Kstjw

Wider Updates
Paula meets with some developers and EDDC staff and can feed back on progress.
Barratt’s Exeter office is now closed, and Bristol office staff are eager to conclude dealings. Tithebarn is still missing bins, dog poo collections, effective swales and ditches,
EDDC currently doesn’t have capacity for dog poo collection due to incremental cost of additional capacity.
The Sports Pavilion planning consultation is still open. Summary information and designs, and further links can be found at https://tithebarn.uk/sports-pavilion-consultation/
Street lights along the length of Langaton Lane currently being installed and will improve safety. Concerns about the high water level remain but residents need to be mindful of the natural spring close to the brook.

Finance
The Financial Summary was presented by Qian Zeng and circulated in advance.

Management Company
BPC continue to research and consider the proposal to be involved in the management company obligations for Tithebarn, across all the developments. However, there is still no update yet from them.

Broadclyst Village Show
This year there will be a sustainable travel theme. Residents from the wider parish are encouraged to attend. Residents made a request for minibus transport to and from the event to encourage participation and demonstrate the sustainability theme in action.

Committee
The Committee were unanimously appointed. Thanks to everyone for volunteering, and thanks to the outgoing committee for the work they have done to get us this far.

Motions
“Games evening social event for all residents.” – approved
Ideas include Games Social at Dunhelm. Chocolate Bingo for the family around Easter. Science Park would like to help so Events group to consider which events might work there.

“A motion to request the Residents Association seek a formal plan of action from Broadclyst Parish, East Devon District and Devon County Councils to ensure the successful delivery and long-term future of Tithebarn.” – Deferred until May 2025 meeting

Wide range of issues discussed and updates from various councils were provided. EDDC will issue a strategic plan in the next few months. Deferral agreed until after this has been shared.
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Agenda:

Annual Report
Nominations and Agenda items received by 7pm on Monday 20th January 2025:

Chair: Korneel Verhaeghe
Vice Chair: none
Secretary: Marc Coton
Treasurer: Qian Zeng
Committee: Paula Fernley, Fran Aggleton, Debra Perry, Craig Halsley, Reji Jose Kombarakaran

All positions are uncontested. Therefore, there will be a single vote to accept the proposed committee as detailed above. The committee will the decide between themselves how to fill the remaining vacancies should they wish to.

Financial Statement: Attached.
Motions by Residents for consideration:

“Games evening social event for all residents.” Proposed by John Rowe, Seconded by Marc Coton

“A motion to request the Residents Association seek a formal plan of action from Broadclyst Parish, East Devon District and Devon County Councils to ensure the successful delivery and long-term future of Tithebarn.” Motion proposed by Matthew Lehnert, Seconded by Katie Bennett.

End of Agenda
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[Previous Event Contents for reference]
Hello,
As you will know from previous emails, our first Annual General Meeting is to be held at The Black Horse at 7pm on Thursday 23rd January. All ten committee positions will be up for nomination and everyone who is over 16 and a resident of Tithebarn is welcome to put themselves forward. The area is defined in our constitution and shown on the Tithebarn Village Map as the area in red. Please use the layers menu in the top right hand corner if it is not visible. The code of conduct also provides more details about our aims, membership and code of conduct. Please read this in full before being nominated.
The agenda for the meeting will be as follows:

Annual Report
End of year statement of accounts
Election of Committee
Vote on elements of the constitution
Resolutions put forward by members
AOB

All matters for the agenda need to be given in advance by Monday 20th January 2025, including nominations for the committee positions. To do so, please contact the secretary marc@tithebarn.uk or on 07581 179890 via text or WhatsApp.

Should more than one nomination be received by the deadline then a simple majority vote will take place. Voting will take place by the issue of a slip of paper to write your chosen person upon at the time of the vote so please bring a pen! The current Secretary will count the votes and therefore exclude themselves from voting so as to remain impartial during the counts. The votes will be counted immediately and a decision announced.

The voting for the roles will take place in the following order: Chair, Vice Chair, Secretary and Treasurer, then up to 6 committee members. Any resident may be nominated for any or all positions and this must be done in advance. So for example, if a person was willing to stand as Chair, Vice Chair or Committee member then they would need to submit three nominations. Should that person be appointed Chair then they would be removed from the nominations for Vice Chair and Committee member as they have already been appointed. Should they not be successful at the role of Chair or Vice Chair then they would remain in the nominations for the Committee member.

If the current Chair does not wish to stand for the position of Chair then they will have the casting vote in the election of the new Chair. If they do wish to stand then that role will fall to the current Vice Chair, and in their absence, Secretary. The new Chair will take over immediately and have the casting vote in the subsequent elections.

Only one Committee member per household is allowed although nominations from several household members for multiple roles can be made. Only the first person to be voted into a role within a household will be appointed. All other household members will be withdrawn from subsequent votes.

Only members present may vote and each member has one vote. For this reason, it would be really helpful if anyone who has not attended before could contact me with their name and address in advance so as to avoid the collection of details at the start of the meeting.

Further communications will be sent out after the deadline of 7pm on 20th January with a list in advance of those nominated. Should sufficient nominations not be received then I will detail the process for dissolution of the committee instead (but let’s hope not!)

We have several Committee members stepping down this time so we will need new recruits if we are to continue. On behalf of the current committee, we would like to thank all those who have contributed in 2024 and look forward to the new team shaping the next phase of our community.

Marc, on behalf of the Residents Association Committee.

AGM-Deadline for Committee Nominations
2025-01-20 19:00 | Devon
This is the deadline for the AGM nominations that will be held on 23rd January 2025.
The list of nominations will be made available prior to the AGM and voted for during the AGM.

RA Nov-24: Residents Association Meeting
2024-12-05 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Agenda 5th December 2024   (rescheduled from 21st Nov)

This will be a normal residents association meeting, with the AGM moved to 23rd Jan 2025 in order to enable leaflet distribution with the Christmas Broadsheet, in order to attract nominations for all positions in the Residents Association.

Apologies

Jess Pinn, Katie Bennett, Jayne Hill,

Present

Fran Aggleton (Chair), Marc Coton (Sec), Qian Zeng (Treasurer), John Rowe, Alison & Colin Deare, Janet & Colin Stamp, Craig & Nancy Halsey, Debra, Paula (8pm onwards)

Approval of Minutes of Previous Meeting

Approved. Circulated previously.

Resignations and New Committee

Several resignations due to personal reasons. Chair outlined what is required. All nominations need to be with the Secretary by 20th January 2025.  The roles are Chair, Vice Chair, Secretary, Treasurer, plus up to 6 committee members.

Welcome from the Chair and review of the first year

Busy year, lots of progress has been made. Unified in common purpose and getting the conversations going with lots of stakeholders including the development companies /builders, Broadclyst Parish Council, East Devon District Council.
Successes include the provision of the Little Library and Noticeboard (by BPC) and the launch by us with the Story Telling event; the Advent Windows trail; the Fun Day, Dog Show, BioBlitz.
Our guest speakers at TRA meetings have included Angie (BPC), Jake (BPC), PCSO Sims, Paul Osbourne (EDDC).

Tesco – due to open by Christmas. The café space has been allocated to a local café business although name isn’t currently known.

Update from the Treasurer

£500 left. Donation has been offered for costs of leaflet printing.
Action: MC to contact Alwyn Joy to arrange for printing and delivery of leaflets to accompany delivery of Broadsheets asap.
MC confirmed that tithebarn.uk/join and the QR code work and are set up already.

Fran outlined the costs so far. Insurance costs, public liability, Leaflet printing. Website. BPC happy to permit spending after the initial window of allocation.
Spent £180. Money still allocated for feather banners. But still need to be ordered. This will happen after new committee appointed.
MC confirmed that membership data remains compliant with data stored only on MS365 account and is password protected.

Plans for the Sports Pitches and Pavilions – Cllr P Fernley

Has provision for a bar, four changing rooms, big indoor space. Building is to be located next to MUGA and sports pitches. The planning application is in and there have already been lots of comments from statutory bodies, but also some concerns raised such as a lack of lighting program, CCTV.
Action: ALL – Paula urged everyone to look and share opinions on the official EDDC planning site.

Broadclyst Parish Council updates

The Community Consultation report is now out. Full report available from BPC website and summarised at https://tithebarn.uk/parish-residents-survey-results/
The YMCA consultation report should be out by now. Action: MC to chase BPC.
No updates from the parish council regarding the community space (above Tesco).

Update on Play Park – Cllr P Fernley

Ashworth Place play park. BPC are getting quotes for play park design.

Update from EDDC Infrastructure Group – Cllr P Fernley

Barratt have merged with Redrow. Comms with Barratt is difficult. No information on who to contract. The Country park estate remains with work to do. Enforcement notices will be served in new year if actions are still not corrected.

Action: MC to request info on noticeboard at Community Centre location from BPC Chair.

Advent Windows
Advent windows are now live. Please enjoy by joining the Facebook group at: https://www.facebook.com/groups/7251423424868512 or by visiting the website page at https://tithebarn.uk/christmas-advent-windows/

Any Other Business

Questions about gardens, front and general maintenance.
John Rowe – Church of England, Parish of Pinhoe is interested in having a coffee van as part of their outreach work.

Action: MC to put in touch with Louis Burgess, tuk-tuk coffee provider at Fun Day.
Town square parking. Meant to have hot food outlets permitted. Action: MC to enquire as to status and process.
Flippy Chippy currently has permissions to trade. Suggestion to contact this existing vendor for advice.
Paula Fernley recommended contacting EDDC for advice.

YMCA: event posters are up. 19th December, 3:30pm to 5pm, by the park in the Redhayes Green corridor.
Action: MC to share feedback on poster to YMCA to BPC and YMCA.

Tithebarn Christmas Advent Windows
2024-12-01 - 2024-12-25 | Around Tithebarn Village, Devon, EX1, United Kingdom
Horray! It’s nearly Christmas.
Grab a map and walk the village streets during the month of December, with 24 different windows featuring each day’s number. Get the family involved and even the dog. Take your own photos and share with us online.

RA Meeting Sept 2024
2024-09-25 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Tithebarn Residents Association meeting Minutes, 25th September 2024
The Black Horse function room, 7pm to 9pm.

Apologies: Matt, Katie, Jess, Alwyn Joy, Anne and John, Jayne Hill,
Present; Marc, Fran, Steve and Debra, Paula Fernley, Nigel CF, Cici Disney, Nikki Hall, Graham King, Jason Stephens John Rowe, Craig and Nancy,
Invited Guest: Paul Osbourne (Green Infrastructure Project Manager, East Devon District Council. )

Welcome from the Chair and apologies

Apologies from the secretary about the miscommunication on the website about the 7:30pm start. Actually, all meetings are 7pm to 9pm.
The chair thanked all involved in the Bank Holiday Story Telling event that accompanied the official opening of the Little Library.

Matters Arising and Approval Minutes of Previous Meeting

Draft minutes were made available on the website and circulated to all members via both email and WhatsApp group prior to the meeting. Approved.
The Chair announced that both Fran and Alwyn Joy had been co-opted onto the Broadclyst Parish Council (BPC). Congratulations!

Traveller Site Proposal
It was recognised that this is a highly emotive issue and that was exacerbated by sensationalised reporting and comments on ‘news’ websites and social media which missed out key facts.
Paula Fernley (EDDC councillor) made a statement that outlined the position.

The current local plan will be superseded by a new local plan over the next few years and the potential traveller site is included as an option for consideration in the next local plan.
The proposal in the next local plan is for the site to be a static site meaning that if it goes ahead, people would reside there all the time, pay rates, have refuse services etc. It is not proposed to be a temporary traveller site.
Fixed sites already exist in East Devon and do not correlate with the racially motivated behaviour and crime issues that might be stated online.
The next local plan will be consulted on, probably before the end of 2024, and the public will be able to comment, support and object to various aspects of it including specifics such as the suitability of the location of the potential traveller site.
It is a national policy that any traveller children that move into an area will be accepted into local education as a priority.
EDDC do not own the site. The actual purchaser is not known, and nor are their intentions.
The current location currently has a bungalow and some outbuildings upon it and so some permitted development for like for like accommodation is likely. However, any change of use or substantial development would undergo the full scrutiny of the planning process including the need to meet noise, environmental standards, safety requirements, infrastructure approval, etc.
The site also includes areas that are in the flood plain of the Pinn Brook. It sits within the Clyst Valley Regional Park area.
Funding for any purchase or investment in infrastructure relating to the stie, has not been agreed.
Everyone is encouraged to sign up for the EDDC residents update at East Devon District Council
All residents can stay up to date using our growing portfolio of channels:

Websites – EDDC, Broadclyst Parish Council, Tithebarn Residents Association.
Social Media channels – Facebook, X, Instagram
Noticeboards – closest one is corner of Stone Barton Road and Tithebarn Way.
Posters at various locations around the village
Broadsheet newsletter from the Parish Council, with regular contributions from TRA, EDDC and DCC.

Q&A with Paul Osborne

Paul’s role is focussed on the Clyst Valley Regional Park. Website for the project is at Home | Clyst Valley Regional Park (clystvalleypark.org.uk) (CVRP)
A map of Clyst Valley was provided showing the regional park proposals and potential new community. The intention is to provide a network of off road /quiet road routes between Killerton, Broadclyst village, Polimore House, Minerva Country Park, Cranbook green spaces, Clyst St Mary, Darts Farm and linking to the existing cycle routes leading to Exmouth.
The CVRP is an ambitious project that champions a common purpose across a range of ownership statuses. These include private land, National Trust grounds, tenanted farms, and EDDC acquired fields.
The common objective is of coexisting with nature to improve access via walking and cycling, enable nature recovery and provide alternative spaces for leisure to the very sensitive biodiverse sites elsewhere in the district.
National Trust, owners of Killerton, have their own nature recovery programme that includes planting trees whilst improving access to Ashclyst Forest and surrounding areas. For example, Caddihoe (a former Scout campsite of fields with a single property upon it) is currently being marketed for expressions oof interest in providing complimentary services to improved access.
Some Community Infrastructure Levy (CIL) money will be used to make purchases of land that will be owned and managed by EDDC. The decision to manage their own land has been made based on the judgement of being able to offer better value for money than buying services from land management companies.
The Clyst Valley trail will be branded and act as a destination leisure activity for the area.
Questions were raised about flooding in key areas such as Mosshayne Lane and this is being looked at as part of the overall flood risk management of the area.
The new town that is proposed in the next local plan intends to learn lessons from Cranbook and Tithebarn planning and EDDC are aiming to get the infrastructure in early, even if it means borrowing money that would be returned later via the CIL funding.
Within Tithebarn, there are plans for multiple sports pitches, with a sports pavilions to be built to service these. The building will be built and donated to BPC to manage.
Access to leisure sites is widely promoted via https://www.devonlovesdogs.co.uk/ who say about themselves:

“Devon Loves Dogs is a free membership scheme for dog owners and dog walkers. Our aim is to protect our treasured countryside and encourage responsible dog ownership so that we can continue to enjoy our special wildlife sites now and in the future.” Membership is free and encouraged.

Report from the Parish Council: Meeting 2nd September 2024

At the last meeting an agenda item was the adoption of the Tithebarn open spaces, currently intended to be by a management company. ‘Adoption’ is not great term, rather ‘Management’ conveys more accurately what is proposed.
Paula and Fran outlined that BPC has now agreed to investigate the possibility of taking on management. A paper will be presented in Nov with recommendations on how it could be taken forward.
Even if we didn’t read the details too closely(!) we all agreed that a Management Company would take responsibility for the shared spaces, swales (channels for collecting rainwater that run along roads such as Elmores Well Avenue), actuation ponds, trees, hedges etc.
So far, all residents have only paid initial cost with the purchase of their house and once the estate is ready for handover by the developers, pontentially charges will be levied against each house annually for the upkeep of these areas.
Having BPC consider whether they would take over the management would move this into a much more accountable organisation, probably reduce costs and improve service delivery.
However, as council tax must be the same for everyone within a parish, all parish residents would need to contribute and not just the Tithebarn residents.
This proposal has complex legal issues as is breaking new ground. It has taken some time, effort and perseverance to get to this stage. Thanks Paula, Henry Gent, Matt Lehnert, Fran Aggleton and others for their efforts.

Update on CIL policy

All houses purchased in Tithebarn have contributed to pot of money called the Community Infrastructure Levy. This totals in the region of £600K and is held by EDDC for spending on Infrastructure and Neighbourhood projects.
BPC receive the Neighbourhood CIL money and have spent the summer consulting about what to spend it on. They have now appointed Jake Bonetta as the Community Connector to liaise with and champion projects that locals ask for.
Currently EDDC are receiving bids for the Infrastructure money, and a bid for a school is going in from DCC who are responsible for delivering school buildings and places.
There is also a bid for GP surgery being considered.
At the last BPC council meeting, a poorly worded policy was challenged as it excluded the possibility of making contributions to large scale projects that would benefit this area. Gratefully the policy was rejected and a new policy will be considered in future.
Guidelines already exist regarding what CIL can be spent on and these can be researched online.
Additional information is available in the Broadsheet explaining terms such as CIL.

Preparation for AGM (21st Nov) and Leaflet Drop

The next meeting is the AGM of the TRA. The committee comprises Chair, Vice Chair, Secretary, Treasurer, plus up to 6 committee members.
Anyone who is interested in contributing by volunteering to be on the TRA committee should submit their nominations to the secretary and be received by 18th Nov at 7pm.
The secretary will then make a list of all received nominations and, should any position be contested, organise a vote to be held at the AGM.
To maximise attendance, Craig and Fran will create a leaflet. Marc will ask our trusty bank of volunteers to deliver to every letterbox.

Christmas – Advent Windows

Katie and Jess are organising the Christmas advent windows again this year after such a success last time. Please volunteer your window to display a number. All locations will be included on a map for families to visit and admire your creative skills.

Treasurer’s Report

Reported that we have been donated a picnic table.
The funds from BPC will be spent this month on purchasing feather banners for promoting at events.
The funding for printing leaflets to promote the AGM has been donated.
Fran to look at other sources of funding now that BPC funds have been allocated.

AOB

Coffee morning to be held between 10am – 12 noon on 26th Sept at the Science Park. Cake will be available.
There was a sewage leak in the park which resulted in a manhole cover being blown off at the Langston Lane end of park. Sewer needed cleaning and it is now done.
Persimmons are still working on fixing the actuation pond by Norrish Lane allotments.
Paula meets with all developers, every other month. It’s invitation only. Paula will investigate whether Alwyn Joy (now BPC councillor) can attend as has expressed an interest.

Storytelling Afternoon
2024-08-26 14:00 - 16:00 | Devon
Tithebarn Little Free Library are hosting a story-telling afternoon on Monday 26th August between 2pm and 4pm.
We are located right next to the little library, on the green behind the trees where Shale Row ends and the pedestrian path from Stone Barton Road joins it. Look for the bunting!
Join us for an afternoon of storytelling and book based fund, celebrating the opening of the Little Free Library.
All children must be accompanied by a responsible adult. Bring your own books and picnic!
Tithebarn LFL Opening Poster

Family Fun Day and Consultation
2024-07-28 12:00 - 16:00 | Pinhoe Scout Hut, Langaton Lane, Exeter, Devon, United Kingdom
As part of the consultation process, Broadclyst Parish Council will be running in-person events to meet residents across our sprawling Parish. These events are a great opportunity to meet your new Community Connector, discussing successes and challenges in your local community with the team, whilst enjoying a few snacks! Paper versions of our Community Consultation will also be available to complete.
The nearest event to Tithebarn is:
Sunday 28th July, 12pm-4pm: Tithebarn Fun Day, Scout Hut, Langaton Lane

If you are a resident or non-resident employee within Broadclyst Parish, we are interested in hearing from you for one of our 90-minute focus groups. Taking place this summer in a central location, participants will be paid up to £20 for taking part (approximately £13.33 per hour), with travel expenses also available to be covered. To top it off, we’ll also provide snacks and light refreshments for the trouble.
To submit your interest in a focus group, please complete one of our surveys and indicate in the relevant section your interest in getting involved. If you have any questions please contact Jake Bonetta, Broadclyst Parish Community Connector, on 01392 360269 / community@broadclyst.org

Click here to complete our SURVEY FOR RESIDENTS
Click here to complete our SURVEY FOR NON-RESIDENT LOCAL EMPLOYEES

RA Meeting July 2024
2024-07-23 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Tithebarn Residents Association meeting notes 23/07/2024
Present: John Rowe; Craig and Nancy Halsey; Jake Bonetta (BCPC Community Connector); Deborah (Committee) and Steve Perry; Jayne Hill; Nicky; Rhiannon; Fran Aggleton (Chair); Katie Bennet (Committee); Matthew Lehnert (Vice Chair); Henry Gent (DCC); Paula Fernley (EDDC, BCPC); Jess Pinn (Committee);
Apologies: Marc Coton (Secretary); Cici Qian Zeng (Treasurer)
Fran Intro: Last meeting the pub was unexpectedly shut so we had a brief, casual meeting, sat outside on the benches, to catch up on any happenings, upcoming events and plan for the next meeting.
Treasurer Update: £300 left from the garnet from BPC, to spend within 6 months of receipt. Suggested uses include signage and a gazebo for events, to be stored at either Fran or Katie’s houses. Held a vote and all(16) agreed.

Q&A with Jake Bonetta, Broadclyst Parish Council Community Connector

Little Library:

Rhiannon is steward, responsible for checking, maintaining book levels and communicating with committee when help is needed for repairs or facebook communication/callouts for books.
Craig came to the rescue and wrapped the door in black cling film when it was damaged and the perspex was removed. It has since been repaired by BPC.
Kids, Teen and adult crime are the most popular books in little libraries in general so lots of them please!
Book storage is a worry, could we overflow into the unofficial little library on Bailey Place?
Many Thanks and recognition from Rhiannon and all at TRA for Jake and BPC for liaising with developers, water and electric company about the siting and execution of the library.
Persimmon donated money and land for the little library, notice board and community garden.
Some negativity on local Facebook groups about the site of the library being the reason it was vandalised, suggest publishing the letter from Angie at BPC on this subject.
AP: Poster explaining how to use the library/who has organised and funded it etc. for the notice board.
Fran: Little Library opening ceremony is to be organised. Rhiannon would not be able to take lead on this project but is happy to support. Suggestions include Table, cake, bunting, gazebo, donation pot; Local author or story teller; Aug bank holiday weekend date suggested. Title could be ‘Global Little Free Libraries’
AP Fran: Make a little library WhatsApp group and add Jake.

Notice Board:

Who is responsible/steward? Katie happy to do this.
Need hex key for access, Katie and Deborah both have printing resources for posters.
AP: Jake Consider Security measures: fake camera and CCTV notices.

Road Signs:

‘Welcome to Tithebarn’ placement and designs have been confirmed, design slightly different to the one we chose.
North Side sign will be on the North end of the bridge over the motorway, left hand side of road.
South side sign will be on Tithebarn way, between Honiton Rd and the Park and Change turning off Tithebarn way.
John: How can we make these signs cyclist friendly?- not just for car drivers. We should be encouraging more cycling and green travel.
Signs may have to move if the development expands
DCC officer has been signed off work due to illness for 2 months hence the delay, Jake is chasing this up.
Katie: Why should one person’s absence delay this? Henry: We should contact DCC to complain if it is delayed much more. Jake: Hoping to be done within 6 months or less.

Youth Provision:

BPC has a contract with the YMCA for providing Youth Provision in the parish, this is expanding to cover Tithebarn and West Clyst and has to be in action by Oct 2024.
Where will this happen? Tithebarn and West Clyst no community spaces, Gemma at BPC has more info.
Katie: Pinhoe Scout hut? Have heard it is very overbooked already, Marc was a scout leader.
YMCA bus for transport to venue?

Broadsheet:

Useful network, will Marc still be working on it after stepping down from BPC ?
AP Jess: ask Marc.

Fun Day:

Bake off competition theme-on a budget.
Fun Day raising funds for a second Defibrilator in Tithebarn.
Katie: much more publicised event in Pinhoe is clashing with the fun day.
Issues with not having much notice ahead of time/lacking communication from BPC on events in general.
Fun Day in West Clyst the following weekend.
Could we have the date ahead of time? Suggested 21st June.
Rhiannon: Broadclyst fun day was really good!

Community Garden:

No updates apart from starting the conversation within BPC

Allotments:

EDDC need to check that everything is acceptable before BPC adopt them; soil depth, paths, water supply, sheds etc
John: Will Tithebarn residents be prioritised when applying for allotments? Paula: Should be but need to clarify.
Henry: Are the bigger plots being subdivided? Paula: Yes

Community consultation:

Survey to be shared and filled in and then focus group events to happen for gathering info on what the community needs/wants from BPC and identifying volunteers.
Asking what you do and don’t like about your community and what improvements can be made.
Jake is a facilitator within BPC for this, not an independent actor.

Community Spaces:

Has the shop space been bought out? Yes, Tesco expected Dec/Jan.
Cafe space filled?
Upstairs space allocated as community/health is still not filled, prohibitively expensive (£75,000 per yr) so DCC, NHS, Dentistry orgs and BPC don’t want to or can’t fund the adoption of the space.
Katie: wrote to Karl Straw the finance manager at BPC about putting a plan together for the community to work with BPC . Henry thanks Katie for her input here.
Henry: Developer said to BPC “Make us an offer” Three sites in the Tithebarn legal agreement have not come to fruition, Pub, Creche and now the community space?
Could BPC use some of the CIL money for setting up our own community space? Cannot be used for rent per say, but for building a community centre/acquiring a space or building. BPC allocation of CIL money for Tithebarn isn’t enough, negotiation needs to happen.
BPC almost rushed into a decision on the 1st of July, which Henry and Paula don’t agree with. 22% of the CIL is from Tithebarn residents council tax, so the allocation should reflect that. Wording like “the CIL should be spent on something that benefits the whole parish” is inappropriate.
Tithebarn residents are more likely to go to Cranbrook or Pinhoe to access community spaces and amenities than Broadclyst due to proximity.
Tithebarn community space cannot be self funded and a management company taking on the lease would mean residents would have to pay.
BPC handled the CIL allocation badly, how do we hold these people to account?
The Parish Councillors are uneducated on the CIL and how to fairly allocate funding etc.
Communication about the meeting was last minute and very lacking so there was very little chance for public engagement (one poster in Broadclyst)
Tithebarn needs councillors in BPC to represent our needs.
On these matters; Paula, because she is a District Councillor and Henry, the Former landowner were told by BPC not to interfere because the have a “conflict of interest”
Fran: Other bodies subsidise community projects
Henry: Redhayes playing fields, meeting in 10 days to discuss funding.
Katie: What can residents do to support a community centre happening?
Henry: negotiation is for the planning authority.
Katie: How can we influence them?
Paula and Henry: fill in the Community Consultation survey and attend the focus group. Mention CIL allocation, green spaces (under community control) primary school etc.

Primary School:

Some of the section 106 money allocated for the school in Tithebarn was spent by DCC on the extension of Monkerton school. They then stated there wasn’t enough money for a school in Tithebarn but when confronted with the fact they’d spent it in Monkerton, some money magically appeared again…?
EDDC got the biggest portion of CIL from DCC, 11 Million, so surely some should be spent in Tithebarn and on a primary school!
Paula has a meeting about this on 1st Aug.
Katie: EDDC/DCC said there was 4 million in the pot but a 2 form entry school costs 12 million so there is a shortfall.
Henry: They are now considering a 1 form entry (30 students per year) school as this may get built faster.
AP: Decide as a residents association what our priorities are in relation to the community space. Focussing on the space above the shop or a new building on the land allocated for a pub?

Neighbourhood Plan:

BCP Neighbourhood Plan (legal document) was finalised in 2023 but excluded Tithebarn and West Clyst. It proposed 7 new projects within the parish, including a new sports facility in Broadclyst.
The neighbourhood plan is a living document, can it be updated/amended to include data from the community consultation therefore including the needs of Tithebarn residents? Community consultation results are not legally binding so adding to the NEighbourhood plan is a better way to get our projects included. How can we trigger this?
In the drafting of the neighbourhood plan on CIL policy some weight was given to the expanding of the parish.
Henry and Paula added emphasis on Westclyst and Tithebarn.
New developments near Broadclyst are coming so there will be more CIL money and a higher percentage divided to BPC .
EDDC had no CIL officer for a while, so no money was spent, a new one has recently been appointed and they are aware of our needs. NHS has been consulted. Primary School and Dr’s Surgery are on the list for EDDC CIL.
AP Everyone: Fill in the community consultation survey and mention the need for a community space.

Persimmon working hours:

Persimmon have requested amendments to their working hours. To add an hour to Saturday hours plus internal works until 16:30.
Current working hours are 08:00-18:00 M-F, 08:00-13:00 Sat and no work on Sundays or public holidays.
The residents association unanimously rejects any amendments.
Paula: BPC considering granting permission for the extra hour but not extending internal works to 16:30.
General feeling is that once given an inch they may want a mile.
Craig: Persimmon should be addressing our requests by cutting the hedges on Tithebarn way before asking us for favours, their excuse is that they need to carry out an ecological survey first.

Country Park/green spaces/streets and pavements:

Remedial works expected to be carried out within 2 weeks of roads being adopted (in 2-3 weeks time?)
Bins and benches ordered for green spaces, no update on placing them.
Attenuation basins will have silt removal after Country Park works
Middle ditches in country park to be dug out to allow for better water flow/drainage into the stream, paths should be re-done, within the next 4-6 weeks.
Nicky: Elmores Well Ave. Dog poo bins, not outside the houses please! (3 bins to come)
Matt: BDW homes: waiting to hear back from EDDC as varied specs have been installed across the board and none to spec-chaos.
Broken street lights in Minerva (next phase) Shields have been obtained from Barratt for DCC street lighting strategy.
Persimmon responsible for Swales, Playpark and bins etc.
Cavanna-gravel in country park not approved, could report a planning breach to EDDC. Ed Freeman ?
Playpark on Hutchings Drive- Groundsman said planning consultation to happen. This happened 2 years ago in Sept 2022 and we still have no playpark?
AP: Contact Natasha, BPC planning clerk office@broadclyst.org
Stagecoach have updated the bus stop names (no longer Monkerton)
Missing ‘keep left’ bollards on the islands in the roads, DCC currently saying they are not needed but that should change.
Langerton lane drain has been cleared, spring on Elmores Well Ave contributes to road flooding.
Henry: Meeting with DCC about improvements in Langaton Lane.
SWW sewage terminal in the country park regularly has small discharges into the country park in periods of heavy rain.

AGM and committee re-elections:

TRA AGM will be on 21st Nov 2024, all members of the committee will be up for re-election.
Some committee members do not make any contributions. It was considered if there should be a requirement for committee members to attend a minimum number of meetings per year/ term.
If this was to be done it would require that the AGM is used to make amendments to the constitution.

Whatsapp Groups:

Too much noise/chatter, need to manage and streamline groups.
Make the general chat channel non-mandatory, currently everyone added is in that group and not everyone knows how to mute/leave and just be in the announcements group.
Suggestion of guidelines in the general chat group ie. no long essays/discussions etc.
AP Jess to send examples to committee chat.

_____
Abbreviations

BPC: Broadclyst Parish Council
EDDC: East Devon District Council
DCC: Devon County Council
CIL: Community Infrastructure Levy
TRA: Tithebarn Residents Association
AGM: Annual General Meeting
AP: Action Point
YMCA: Is an Outreach Community Charity awarded a contract for youth provision by BPC.
BDW: Barratts David Wilson Homes (property developer)

_____
Tithebarn Residents Association
Agenda – Meeting 23rd July 2024
Blackhorse Function Room 7pm

Welcome from the Chair and apologies
Matters Arising and Approval Minutes of Previous Meeting
Treasurer’s Report.

Q&A with Jake Bonetta – Broadclyst Parish Council Community Connector. Jake joined the Parish Council earlier in the year and has been working on a set of projects including a community garden, Little Library and setting up a YMCA provision for the area. He will give up an update on progress. How will the Little Library and Notice Board work? Talk about the Funday. Look to the future. Talk about community spaces.
Persimmon Planning Application – Saturday Working
Update from Vice Chair (other planning items)
Any other business
Committee admin (Parking Group and Co-opted Roles)

General Election!
2024-07-04 07:00 - 22:00 | Science Park Polling Station, Devon, United Kingdom
Just in case you’ve been underground for the last few weeks, it’s great news that a general election has now been called for 4th July. Tithebarn residents will be able to vote for the Member of Parliament for our newly formed constituency Exmouth and Exeter East. Our previous MP, Simon Jupp, is not standing here so whoever we get they will be a fresh face. There are 8 Prospective Parliamentary Candidates (PCCs) and these can be found at: UK Parliamentary general election candidates in EX1 3XE (whocanivotefor.co.uk)

Broadclyst Village Fun Day
2024-06-29 08:00 - 17:00 | Broadclyst Village Playing Fields, Broadclyst, Exeter, Devon, United Kingdom

BioBlitz & Fun Day 2024
2024-06-15 09:30 - 13:00 | Minerva Country Park, Tithebarn, Exeter, Devon, EX1 3XN, United Kingdom
What is a Bioblitz you ask?
It’s an event to explore what living things there are in an area on a specific day. In this case our Country Park.
The Rangers will set up the bat detectors, camera traps, footprint traps and a moth trap before the event and on the day we will be running around with phones to take photos of what we find and use Google/books/apps to identify what we have found.
The Park is very young but as you all know we’ve had a few visits from a beaver, have lots of birds and I’ve seen animal tracks. I can’t identify so it’s a really exciting moment to get baseline data for the Park. In a few years we can do the same again and see if we find anything different.
Already it’s a great reservoir of wildlife, it amazes me how many more insects and birds there are in the park compared to the gardens only five minutes walk away.
It’s a great way to get everyone especially our local children enthusing about nature.
Fiona drew our winning poster, its great to see how many creatures she thinks we may find. Will we find the capybara?

RA Meeting May 2024
2024-05-23 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
CANCELLED AT SHORT NOTICE DUE TO VENUE CLOSING! SEE NEXT MEETING FOR AGENDA AND MINUTES.
Tithebarn Residents Association
Agenda – Meeting Thursday 23rd May 2024
Blackhorse Function Room 7pm

Welcome from the Chair and apologies

Q&A with Jake Bonetta – Broadclyst Parish Council Community Connector. Jake joined the Parish Council earlier in the year and has been working on a set of projects including a community garden, Little Library and setting up a YMCA provision for the area. He will give up an update on progress.
Matters Arising and Approval Minutes of Previous Meeting
Treasurer’s Report (FMA on behalf of CQD)
Update from the Vice Chair (FMA on behalf of ML)
Pick up outstanding topics from January’s meeting and plan for the next meetings topics (MC and FMA) – see table below
Update on Adoption discussions and next steps (FMA on behalf of PF)
Any other business

Items Raised in January’s meeting for discussion
Follow up items from Previous Meeting and Planning Ahead
(Must, Could, Should, Won’t analysis & Agile)

Task
Votes
Notes
Owner
MCSW

Quick Wins

Walking Group
7
Setup? Marshalls? DP

Little Library
6
Community Connector
RV / JB

Noticeboards
6
Community Connector
JB

Welcome to TB signs
10
Community Connector BCPC
FMA/JB

Community Flowers
10
Community Connector

Walking bus
1

Street Food Vendors
7
Community Connector

Doggie Droppings
4
BCPC update / competition

Extra Recycling

Extra Parking
5

Hedgehog Habitats

Engagement Activities

Community Cafe

Tree Plastic Removal

PF

Longer Term

Using green spaces for community activities
5

Community Resilience Planning
7

Post Office
3

Landmark / Public Art
4

Nature Education Group / Foraging / Identifying plants, insects, etc

Community Garden

Allotments

Site adoption

Street Lighting

Langerton Lane / TB Way / Others

Developer Liaison

Matt, Paula, Craig, Katie

Drainage

Community Events / Fundraising

Bingo Night

DP

Litter Picks
4

Tithebarn Way Tidy Up

Chapter 8 Training
ML / DP

Scarecrow Competition

Christmas Displays
6

KB

Raffle
6

Lottery

Wildlife Photography Competition

Exercise Groups

Science Park

RA Meeting March 2024
2024-03-20 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Minutes
2024/02/01 – Welcome from the Chair and apologies

Thanks from Fran for all the actions towards our community, including setting up Yoga Classes and delivery of the Broadsheets.
Apologies received from: Colin Stamp, Stacey Heath, Liam Barrington
Attendees: 21 residents, Police Community Support Officer Johnathan Simm, County Councillor Henry Gent

2024/02/02 – Matters Arising and Approval Minutes of Previous Meeting

Previous minutes are available on the website. They were shared via email and whatsapp.
Anyone requesting Minutes in a different format is welcome to make a request to RA@Tithebarn.uk
Minutes were approved.
Matters Arising is Adoption which will be dealt with after guest talk.

2024/02/03 – Treasurer’s Report – Funding Application / Insurance update

The association’s Bank Account has been set up with Lloyd’s bank in January 2024.
A financial policy has been drawn up to provide assurance on asset safeguarding, accounting records keeping, and internal control. We can provide a copy for those who are interested.
1st Grant application of £500 has been approved by the council to cover the insurance and running costs, which due to be received soon. The details of the applications are:

Amount

Purpose

£41

50 x A3 laminated posters (Vista Print) – meeting dates

£41

50 x A3 laminated posters (Vista Print) – community event (tbd)

£26

Pack of 100 cable ties (Amazon)

£125

Vista Print 500 tri-fold A4 leaflets

£30

Pack of personalised Residents Association Stickers (Vista Print)

£26

Web hosting and domain name (expenses due)

£130

Residents Association Insurance (Access Insurance)

£81

Contingency to cover ad hoc expenses

£500

Total

We estimate to spend about £263 on laminated posters, cable ties, A4 leaflets, Stickers, these are for advertising meetings and community events.
£26 on Web hosting for the association’s website.
£130 on insurance which is compulsory for setting up the residence association to cover Public & Productions Liability; Employers Liability and Trustees Indemnity.
£81 on contingency fund to cover any ad hoc expenses.

The fund offered must be spent within 6 months of the award being made, i.e. we must use up the fund by Sept 2024. If there are any foreseen problems with this spending timescale, we need to notify Broadclyst Parish Council as soon as possible.

2024/02/04 – Q&A with PCSO PC Jonathan Simm

Special constable is volunteer role, please speak to JS if you are interested in volunteering yourself.
Our neighbourhood policing falls under the responsibility of Ottery St Mary. The website is About Us
1 Inspector, 1 Sergeant, 4 Police Constables, 2 PCSOs: On The Team which covers 130 sq miles of rural area

The PCSO role is different to Response policing which deals with incidents. The control room in Exeter co-ordinates dispatches to Tithebarn and these may come from Exmouth, Exeter or Honiton depending on who is closest. The Response Policing has Dogs and Armed Response on all night,
The PCSO role is about engaging with the public, liaising with community groups and dealing with lower level crime such as dog incidents, neighbourhood disputes, reassurance visits after a crime and providing visibility.
Johnathan can be contacted via email at Ottery@dc.police.uk, or via the website Contact form. He encourages anyone to report an accident, a crime, speeding issues, parking issues, anti-social behaviour. To report in person, Middlemoor is closest front desk service.

What advice would you give regarding Crime Prevention?

Modern houses have good locks which can be supplemented with a burglar alarm.
Purchasing an internal camera with motion detection is great for pets and can alert your phone as to movement.
Old tactics that make you house look occupied such as leaving lights and TV on, playing music will deter, particularly on timers.
Installing a PIR lighting system (Infra-red) which turns on external lights via a movement sensor also helps.
Ring Doorbells also work well and the process for uploading the CCTV when requested to aid with detection of an incident is much easier now. A PCSO can just send a link to request the video file.

Neighbourhood

Devon and Cornwall alerts is a neighbourhood watch system that everyone can sign up for. It provides notifications about issues in your area and allows users to sign up for specific topics, from farm thefts to scam advice. Sign up at Home Page – Devon and Cornwall Alert
Plus users are able to feed into the process by reporting incidents to the police who will update the notifications.

Speed Restrictions

If a community wishes to have an area monitored for speeding issues then a Speed Data Recorder (SDR) – an electronic device that records speed, vehicle type, frequency, times and other data during a 2 week period.
Based on results, speed detection site with a van can be deployed.
Community volunteers can carry out a community speed watch. There is no vetting and a min of 5 people will be needed. Training is provided.
Further details can be found at Community Speedwatch Online

Issues with Road markings and Signs

these are a Devon highways issue.
Just because a road has double yellows, doesn’t mean that there is a traffic order associated with it so violations can’t always be prosecuted.

Parking

Parking on Pavements is actionable by the police if it causes an obstruction for pavement users. This means that a person with a double buggy needs to be able to pass a parked car without having to go onto the road.
This needs to be witnessed by a Police Constable in order to take the step of lifting and removing a vehicle.
Police focus is to support awareness campaigns that help change attitudes. Mostly people are just unaware of who else is using the pavements and what other people’s needs are.
PCSO has previously leafleted parking violations with high visibility leaflets in Fixed Penalty Notice pockets. Any photo evidence and number plates can be shared with our PCSO to add to evidence and trigger a visit to the vehicle owner.
If a car seems abandoned then please report it. The Police can investigate and where the owner is not responding and MOT or Insurance is 61 days or more out of date, further actions might be possible. If the owner responds and MOT/Insurance are valid then no action is possible.

Noise and Neighbours

Noise is an EDDC issue but the Police like to know because it is often a symptom of other poor behaviour that they would want to investigate. EDDC can install noise monitoring equipment. Other solutions that might resolve issues quicker include reporting tenants to landlords or involving a PCSO who can have a word and offer Devon Mediation services.

Aggressive driving, anti-social behaviour that causes harassment, harm or distress is a serious issue that should be reported via the REPORT button on the website, or calling the Police.

2024/02/02 – Matters Arising – Adoption

Following a meeting by Cllr Paula Fernley (Parish and District Councillor) with Barratts rep Chris Trollop, more information about progress is now available.
The developers represented by Eagle One (Barratts David Wilson, Cavanna, Persimmons) are now progressing the transfer to the Management Company with a view to handing on responsibility albeit with a ‘snag’ list of actions by the developers that they must action. For eample, raising the path that floods so often.
Cllr Henry Gent (Parish and County Councillor) has shared the Certificate of Incorporation from 2018 for Redhayes Management Company Limited. (Man Co) and available at Redhayes-Management-Company.
The situation is that there are significant green open spaces which is not typical for a Man Co. There is a lot of water to manage which requires specialist knowledge and potential liabilities. These spaces are a flood plain and some structural issues with drainage have still not been resolved. Whether these are intending to be resolved before developers move towards the adoption is unclear.
Paula Fernley reported that there will not be any back charges levied. Charges will only be made once the Man Co is set up. There is a ‘pot’ of funds that the Man Co will inherit upon formation.
Management Companies are not regulated, nor are Management Agents which are appointed to carry out work on their behalf.
The default position is that the Man Co will be formed and that the Management Agents First Port will be appointed. Their reputation coupled with a lack of regulation for such businesses and the model of being run for a profit culminate in a situation that might want to be avoided via action from other stakeholders.
The situation is further complicated by a second management company for the Ashworth Grange and Cherrywood Grange estates.
Broadclyst Parish Council have been asked for detailed information about the adoption process. Whilst still awaiting some further details it is understood that there are three options:

Man Co defaults to appointing First Port who would inherit the current ‘pot’ of funds and decide charges that each plot owner would pay. Lack of regulation.
Man Co appoints another Man Agent such as BPC. Charges are levied to plot owners. More accountability with parish council actions.
Man Co dissolves itself and hands all Man Co operations over to BPC.

Another complication is the disparity and lack of understanding about existing costs. The precept (that’s the money that the Parish charges to it’s parishioners) already includes costs for maintaining green spaces in Broadclyst village and surrounding areas. Those costs are already contributed towards by Tithebarn and Westclyst Residents. Should Tithebarn Man Co duties be taken on by BPC, this would increase the precept for all which may be unpopular and poorly understood. Westclyst already have their own Man Co and already contribute to this AND to the Broadclyst village green spaces, which would make a precept increase unpopular and poorly understood too.
The superficial understanding of the Man Co terms is that Plot Owners will have votes and that Developers will hand over control to them. Further legal experience and expertise should be sought to understand the document in detail.
Tenants are likely to be represented by their Landlords. Jess Pinn (Jess@Tithebarn.uk) is a member of the Tennants Association ACORN and offered advice on joining.
Cranbook Town Council (equivalent to our parish council) have taken on the green spaces so experience is on offer there. Paula will make contact with them.
TRA should consider putting a point of view to BPC. To further this it was agreed by a majority that a working group would be set up as a subcommittee of TRA to lead on The Adoption Process. Volunteers were sought and the following were appointed:

Jonathan Arclay,
Johnathan Rowe – removed as not accurately recorded.
Jayne Hill,
Matt Lehnert,
Dee Ferncott,
Craig Halsey,
Paula Fernley
Davina Kirchoff
Debra Perry

Marc will set up comms channels for this group.

2024/02/05 – Eon pricing updates and Matthew’s letter

Situation

Notice has been received that prices going up from EON and tariffs on offer will change.
Other fuel users will see a decrease in pricing but Tithebarn won’t.
Matthew is keen to pass on his interpretation although it is not financial advice and he (nor the TRA!) do not accept any liability for the decisions you take!
Up until now everyone probably best on Heat 3 with vacant properties best on Heat 1.
After April 1st, Heat 2 and Heat 3 might be best for a 5 bed house unless usage falls below 1800 kwh.
For a 1 bed it is best to change from H1 to H3 for usage over 1570 kwh, and up to H4 for usage over 5800 kwh.

Notes

FYI, the Heat Interchange Unit (HUI) in the cupboard by the sink has your usage meter. You can note your usage per day and multiple by 365 for your annual usage.
EON website now shows daily consumption with 24 delay.
Anyone can Tariff switch online and the website uses annual usage data.
You can switch tariffs online daily!
Phone calls only review over 3 months, not annually so make sure you check before taking advice and specify annual usage advice only.
Cranbrook is about 25% cheaper because different measures are used.
The newly introduced Energy Act will result in powers of investigation and bring parity with other estates. This should be resolved this in the longer term but not straight away.
As things stand for Tithebarn, there will never be decrease because not just linked to wholesale gas prices but also linked to inflation which won’t decrease.
There is an EON stakeholder group with Cllr Henry Gent, Simon Jupp MP, Cllr Paula Fernley who are trying to look after the interests of the community.
It is possible to disconnect from EON and be disconnected for about £56 but not able to remove HIU and you will need to source alternative hot water heating.

Actions:

Facebook post of EON 101 for all to raise awareness for forthcoming changes
ML penned letter about our costs going up. This will be made available to all to send as required.
TRA will petition EDDC, DCC, BPC to make a vote of no confidence in District Heating until equity in pricing is in place and it is protected and regulated.

2024/02/02 – Matters Arising

Community Liaison

BPC Jake Bonetta is our new Community Connector officer. He is a staff member of the parish, recently appointed and has met with Fran, Jess, Paula and others on various matters. Rhiannon is working with Jake on Little Library. BPC have agreed to fund cost of build and insurance.
Jake is co-ordinating the Welcome to Tithebarn road signage.
Jess is working with Jake regarding the allotments off Norrish Lane after concern of soil contamination possibility. The plots won’t be available until end of summer. Cllr Henry Gent to update Jess separately about progress and share at the next meeting.

Doo Poo!

Fran attended last BPC full meeting. Found out that Dog Poo bins cost £300 to buy and about £300 for emptying. This service is currently provided in the Parish by EDDC (but not for Tithebarn due to capacity issues). BPC is investigating hiring person with van to provide this service in future.
Best approach is education. Katie will approach Monkerton School with the idea of designing a logo that we can get made into stickers, add to leaflets and use to promite good practice.
There is a Dog Walkers facebook group that dog walkers are encouraged to join.
There is a Dog Enforcement Officer at EDDC who could be invited to future meeting.

2024/02/06 – Follow up items from Previous Meeting and Planning Ahead, using Must, Could, Should, Won’t analysis

Ran out of time. Carried Forward.

Agenda
2024/02/01 – Welcome from the Chair and apologies
2024/02/02 – Matters Arising and Approval Minutes of Previous Meeting
2024/02/03 – Treasurer’s Report – Funding Application / Insurance update
2024/02/04 – Q&A with Community Police Officer PC Jonathan Simm (to 7:45) Please send questions to Debra Parry ahead of the meeting
2024/02/05 – Eon pricing updates and Matthew’s letter (to 8pm)
2024/02/06 – Follow up items from Previous Meeting and Planning Ahead, using Must, Could, Should, Won’t analysis
Quick Wins

Task
Votes
Notes
Owner
MCSW

Walking Group
7
Setup? Marshalls? DP

Little Library
6
Community Connector
RV / JB

Noticeboards
6
Community Connector
JB

Welcome to TB signs
10
Community Connector BCPC
FMA/JB

Community Flowers
10
Community Connector

Walking bus
1

Street Food Vendors
7
Community Connector

Doggie Droppings
4
BCPC update / competition

Extra Recycling

Extra Parking
5

Hedgehog Habitats

Engagement Activities

Community Cafe

Tree Plastic Removal

PF

Longer Term

Task
Votes
Notes
Owner
MCSW

Using green spaces for community activities
5

Community Resilience Planning
7

Post Office
3

Landmark / Public Art
4

Nature Education Group / Foraging / Identifying plants, insects, etc

Community Garden

Allotments

Site adoption

Street Lighting

Langerton Lane / TB Way / Others

Developer Liaison

Matt, Paula, Craig, Katie

Drainage

Community Events & Fundraising

Task
Votes
Notes
Owner
MCSW

Bingo Night

DP

Litter Picks
4

Tithebarn Way Tidy Up

Chapter 8 Training
ML / DP

Scarecrow Competition

Christmas Displays
6

KB

Raffle
6

Lottery

Wildlife Photography Competition

Exercise Groups

Science Park

Tithebarn Big Spring Clean
2024-03-16 10:00 - 12:00 | Minerva Country Park, Tithebarn, Exeter, Devon, EX1 3XN, United Kingdom

RA Meeting Jan 2024
2024-01-23 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Draft Minutes to be approved at the next TRA Meeting
Meeting Facilitatior: Fran Aggleton
Notes: Jess Pinn
Apologies: Henry Gent, Paula Fernley, Marc Coton, Liam Barrington, Katie Bennett, Jane Arclay, Emma, Ross
Present:

Fran Aggleton- Chair
Cici Qian Zeng- Treasurer
Matthew Lenhart- Vice Chair
Jess Pinn-Committee
Debora Perry- Committee
Stephen Perry
Craig Halsey
John Rowe

Announcements:

Rhiannon Vickers has stepped down from the committee but will continue to be involved in working in the community and residents association projects (ie. the resilience group)
Rhiannon Vickers and Henry Gent both spoke to Community Police Officer Johnaton Simm, based in Ottery St Mary, about issues around cars parking on pavements around the estate. He will be attending the next RA meeting on the 20th March so please bring questions. AP
Tesco Express confirmed shop tenants, est end of summer 2025

——————–

Matt: What has worked in other communities with the parking on pavements issue? Under the road traffic act is it illegal?
Fran: Public engagement on the parking matter from the RA is not popular, would rather defer to police to handle it.
Q: Any update on getting road signage and markings around the estate?
John: Can we put pressure on the developers to get the roads to a standard to be adopted by the council?
Matt: There seems to be no end in sight. The developers have a legal liability to keep the roads up to standard however the method of laying road has complex steps that can take up to 5 or 6 years to complete.
Give way signs should start to appear soon however white lines may never be painted due to roads being to small to qualify.AP
John: If it’s a road safety issue can DCC take adoption of the roads before they are finished? AP
Street lights not always working overnight on Hutchings Drive, Channings Drive and Tithebarn way. Tithebarn way has been adopted. AP
Issues with street lights not working, being on all night or causing a nuisance shining into homes a widespread issue over the estate, DCC policy is to have them off from 12am-5am.
Stone Barton Road and Hutchings Drive will eventually be connected and included in the bus route so street lights there may be on all night/different times.
People currently parking in unmarked bus stops-may become an issue once the bus route is established.
———————-
Treasurer update
Cici:Bank account is set up so we can apply for grants from the council etc.
Drafted financial policy; when our financial year begins and ends, inspection times,AGM, How do we want to spend our money, How many people and who should have access to the account, expense forms etc. Accountant friend is currently reviewing it. It will eventually be published on the website.
Fran:Funding applications are for specific projects, we need to identify which projects the community and RA wants in order to apply for that funding.
We can apply to the Parish Council for things like setup costs, public liability insurance, website, leaflet drops etc.
———————-
Resilience Group update
Jess: We are working on collating a list of services that cover Broadclyst Parish that
Tithebarn residents can also access eg. Foodbank, Support groups etc. To be published/included in Broadsheet once completed.
————————
Article/insert in the Broadsheet about the residents association. AP

How many members
Dates for upcoming meetings
Link to website
Issues we are addressing in the community

———————-
Brainstorming ideas
Short term/Quick wins

Walking group/Running group, evening and daytime- Debora to investigate if we need Marshals etc.AP 7 votes
Library- Rhiannon setting up a little library, on her property? Can ask Bookcycle (local charity) for donations. 6 votes
Notice Boards for advertising upcoming events, local info etc.- BCPC has a board for us already, need to chase it up AP 6 Votes
Welcome to Tithebarn sign/pillars/flower bed-What do we call ourselves? Tithebarn Green/Tithebarn Village AP 10 Votes
Walking bus to school- Safeguarding? School in walking distance? 1 Vote
Invite more street food vendors to Tithebarn- There will be a dedicated pitch outside the shop for this. Market for it in the meantime? Flippy Chippy already visits. 7 Votes
Post box- one in Clyst Honiton and one on Tithebarn way-more?
More dog poo and litter bins- BCPC have purchased dog poo bins, where and when they will be placed is not known AP 4 Votes
Recycling area-extra recycling facilities for larger families
Safer Parking (overflow parking somewhere?) 5 Votes
Growing the RA active membership with engagement activities (see community events) Leaflet drop?
Hedgehog habitat
Community Cafe
Tree tube removal

Longer Term/Bigger asks

School space used for social/fundraising events-Public Liability ins. 5 Votes
Grow the Community Resilience Activities (not quite sure what this means) 7 Votes
Post office. 3Votes
Landmark eg. Public Art. 4 Votes
Nature education group/Foraging/Identifying plants and Trees etc.
Community Garden and allotments. 5 votes
Management company adoption issues-make sure its someone who will hold the areas of Tithebarn to a good standard and deliver what is paid for by residents.
Hold developers accountable for issues.

Community/Fundraising events
“Katie did a fab job with the advent windows”
“Creating a sense of Belonging” Jane A

Bingo nights- Black Horse? (also poss fundraising event) Debora interested in organising? 6 votes
Community litter pick. 4 Votes
Scarecrows for bonfire night, display/competition? 6votes
Christmas display (like Katies?) 6 Votes
Raffle-sponsored? 6 Votes
Photography contest
Exercise groups

——————————————-
The school- should we be addressing the fact that the developers are still telling prospective house buyers that there will be a school?
DCC managed path and boardwalk Mosshayne lane out towards Cranbrook
Check out planning applications on EDDC website?
Bin collections changed from 7am to 6am because of heat in the summer but no need for it to be an all year round thing as the noise disturbs the residents. Matt has spoken to Paula on this issue.

Action Points:

Include info about Community Police officer attending the next RA meeting in the facebook announcement for the next meeting so people are prepared with questions or have reason to come along. Fran/Marc?
Map on Broadclyst Parish website showing area of Tithebarn within the parish boundaries Marc
Write the article/insert for the upcoming Broadsheet. Deadline?
Chase up notice board with BCPC Fran/Marc?
Investigate if we need marshals for walking/running group- Debora
Ask BCPC about the welcome to Tithebarn sign
Ask BCPC about Dog poo bins
Buses-collate info on bus routes and stops that service Tithebarn, for the website/distribution?

_________________
Agenda
On behalf of the Residents Association committee, we can confirm that the Black Horse Inn (///sprinter.washing.barman) have kindly lent us the room again for free and we will be meeting at 7pm on Tuesday 23rd January, finishing by 9pm. We can wholly recommend the food so please show support to the venue by turning up early and enjoying their cuisine.
The meeting is open to anyone who resides in Tithebarn as defined by our constitution. This area is in the parish of Broadclyst, in East Devon and east of the M5.
If you plan to attend and have not yet shared your address with the committee at a previous meeting then please message the Secretary Marc Coton on WhatsApp or text on 07581 179890 with your details. This will streamline the process of collecting details of attendees on the night. Please refer to our Privacy Policy for how we manage your data.
Agenda:

2024/01/01 – Attendees list – (10 mins max)
2024/01/02 – Agree minutes of previous meeting – circulated beforehand online, matters arising – (10 mins)
2024/01/03 – Treasurer update about bank account – (10 mins)
2024/01/04 – Community Resilience update – (10 mins)
2024/01/05 Chair introduces format for brainstorming (5 mins)

– 3 Idea cards are distributed and filled in (10 mins)
– Tabletops/whiteboard used to group ideas (10 mins)
– rated for effort versus benefit, quick wins and big projects identified (10 mins)
– Chair/Vice Chair summaries of popular topics (15 mins)

2024/01/06 – Any Other Business (10 mins)
2024/01/07 – The next meeting will be Wednesday, 20 March @ 7:00 PM. All dates of future meetings are shared on the website at https://tithebarn.uk/events/, in The Broadsheet (the newsletter of Broadclyst Parish Council) and social media.
Close at 9pm latest.

RA Meeting Nov 2023
2023-11-28 19:00 - 21:00 | Black Horse Public House, Devon, ex1, United Kingdom
Draft Minutes
Meeting facilitator: Fran Aggleton
Notes: Jess Pinn
Present:

Angie Hurren, Broadclyst Parish Council (non-resident)
Henry Gent, DCC, Broadclyst Parish Council (non-resident)
Ebby Peters, Pinhoe and Mount Pleasant Community Builder (non-resident)
Paula Fernley, EDCC
Fran Aggleton, Chair
Matthew Lehnart, Vice Chair
Cici Qian Zeng, Treasurer
Jess Pinn
Rhiannon Vickers
Davina Kerkhofs
Peter and Sherri Sercombe
John and Anne Watson
Xanthappi and Anne Nanou
Steve and Debs Perry
Nigel Cheffershead
Katie Bennett
John Rowe

Votes for Constitution and association roles:

Constitution, 17/17 in favour
Chair, Fran Aggleton, 17/17 in favour
Vice Chair, Matthew Lehnart, 17/17 in favour
Treasurer, Cici Qian Zeng, 17/17 in favour
Secretary, Marc Coton, 17/17 in favour

General members: Katie Bennett, Debora Perry, Rhiannon Vickers, Jess Pinn

General updates:

Matthew and Marc have been working on logo, Facebook page, Website
Matthew has put together a map of defects in our area.
Paula is on the comms with EON committee
Paula is investigating the possibility of setting up a community fridge at the Science Park.
Katie putting together an advent calendar window map for xmas. Passionate about building a community in the area.
Katie has had some success with contacting Cavanna over issues such as the emptying of the dog poo bin in the Redhayes corridor
Rhiannon wants to set up a community resilience group to support people. Ie during power outages, bad weather, poverty, needing transport etc. AP

Angie, Parish council introduction and Q&A:

Shared Parish map defining the Parish boundaries and areas of the new developments colour coded. Many areas of the parish are very rural, including lots of dairy and agricultural farms. The area is known as the Clyston Hundred in the Doomsday Book.
What does a Parish council do for us?
Pass info and requests up the chain to EDCC and DCC.
Allotments.
Bus stops
Some management of play areas and other community spaces on request.
Help with tracking and addressing trigger points in the development and communicating with developers, holding them to the 106 agreements and legal ties ie. Traffic lights at the intersection of Tithebarn Way and Honiton Rd
Decides how to spend Parish tax portion of Council Tax
Community Development Officer position within the parish council is available. This role will help support those in community and have input on funding projects in the area AP
DCC can devolve items down to the parish council such as management of verges, Angie recommends residents self manage verges in lieu of management companies not having taken over these jobs and parish council having limited budget.
Parish Council do not have a working relationship with the management company as there isn’t one yet.

John: Do a management company or parish council have a legal right to take the management of the area over?
Angie: Parish council manages other areas on behalf of EDCC/DCC, however if the parish council were to manage Tithebarn making this fair for all residents of the parish is tricky as the cost has to come from the parish tax which the whole parish pays, not just Tithebarn.
Fran: Can the Parish council support residents in a ‘Tidy up Tithebarn’ event/movement?
Angie: Yes
Wider discussion on how tax is paid and allocated follows.
Trying to build relationships with the developers on a whole is difficult because there are so many different companies and complications during Covid made this even more difficult.
Jess: Does the council (EDDC/DCC) have a responsibility to the residents of Tithebarn to ensure amenities and services are provided? ie. School, Pharmacy, GP surgery, shop, more affordable/better public transport etc. What about social housing tenants who were placed here by EDDC and DCC?
Angie: Parish council can certainly help residents lobby the developers (106 agreements) and council for these amenities and services but unsure on legal responsibility to provide.
There is a local foodbank that delivers, prescription delivery services and a Cornerstone minibus service for student transport to Schools.
Anyone is welcome to join Parish Council meetings and can join as a member of the public. AP
_________
Eon meeting/drop in event update:

Paula and Matthew attended, following up on questions they have previously raised. Following election to EDDC in May, Paula now participates in the EON Stakeholders committee, setup with the support of Simon Jupp MP. De-carbonisation is happening. Responsibility for this is spread between

EDDC, EON and the waste plant company. (Waste will be burnt to provide energy for our heating and hot water) Although who that company will be is yet to be confirmed.
John: What fraction of the overall energy used will be from the waste plant?
Paula: This is not yet known.
Matthew: 17 Outages in the last year. Good engagement from the management at EON so far, problems put down to teething problems as we haven’t experienced so many issues recently even with increased demand. There will be a Big New Pipe to improve existing services and cater for increased demand due to new properties being built
Explanation of tariffs, 1 low usage, 4 high usage. 2 and 4 are not currently economical although 2 it should be, Matthew is in discussion with EON about this. Recommends to choose 1 or 3.
Katie: Is there an easier way to get compensation for outages? Many people have received varied rates of compensation and experiences contacting EON.
ANS: GSOS has a voluntary code under the heat trust which recommends a set refund, however District Heating is not currently regulated to the same standard as other companies in the sector.
_________
Schools:
Matthew: Update, catchment for Monkerton School is being re-defined by 2025, it’s coming in this direction but it’s not known how far and if areas of Tithebarn will be included. It’s a Cornerstone Trust academy so it’s mainly their decision, not the council’s. AP
Some households paid £3,000 on purchase of their homes towards Monkerton school but are not guaranteed catchment (general outrage and discussion within the group)
Nearly all of the schools in the area are oversubscribed.
Angie: Hutchings Drive proposed school site is not big enough for the required 420 place school (proposed number is 210) and plans are now up in the air. One option would be to expand Monkerton school to 630 places but that still would not address the need for placements.
Keep pushing for the school to be built on Hutchings drive AP
Parents may end up driving to different schools for different children because of limited placements, making life much more difficult, this is near impossible to do using public transport.
Matthew: outlines the order of placement eligibility, with having a sibling already at a certain school increasing the likelihood of securing a placement.
_________
Action Points (AP):

Speak to Henry Gent, DCC about education/school catchment.
Katie, Rhiannon and Jess to begin setting up community resilience group
Set up a sub group for school lobbying
Next session? 23rd Jan mentioned.
Post on FB groups, whatsapp and emails about the community development officer position.
Find out when the next Parish Council meeting is, do any of us want to attend?

Agenda for next meeting:

Matters Arising
Community resilience group
Country park tree guards and accessibility (paths)
Little Library – RV
General brainstorming session
Dog poo bins

__________
Agenda
RA meeting with agenda items to:

General Updates
Hear from Angie Hurren, Clerk for the Broadclyst Parish Council
Vote for Committee members
Approve the Constitution
Any Other Business
