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DTSTART;TZID=Europe/London:20240629T080000
DTEND;TZID=Europe/London:20240629T170000
DTSTAMP:20260426T001613
CREATED:20240305T082322Z
LAST-MODIFIED:20240305T082322Z
UID:338-1719648000-1719680400@tithebarn.uk
SUMMARY:Broadclyst Village Fun Day
DESCRIPTION:
URL:https://tithebarn.uk/event/broadclyst-village-fun-day/
LOCATION:Broadclyst Village Playing Fields\, Broadclyst\, Exeter\, Devon\, United Kingdom
CATEGORIES:Broadclyst Parish Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240615T093000
DTEND;TZID=Europe/London:20240615T130000
DTSTAMP:20260426T001613
CREATED:20240610T093640Z
LAST-MODIFIED:20240610T093640Z
UID:472-1718443800-1718456400@tithebarn.uk
SUMMARY:BioBlitz & Fun Day 2024
DESCRIPTION:What is a Bioblitz you ask?\nIt’s an event to explore what living things there are in an area on a specific day. In this case our Country Park. \nThe Rangers will set up the bat detectors\, camera traps\, footprint traps and a moth trap before the event and on the day we will be running around with phones to take photos of what we find and use Google/books/apps to identify what we have found.\nThe Park is very young but as you all know we’ve had a few visits from a beaver\, have lots of birds and I’ve seen animal tracks. I can’t identify so it’s a really exciting moment to get baseline data for the Park. In a few years we can do the same again and see if we find anything different.\nAlready it’s a great reservoir of wildlife\, it amazes me how many more insects and birds there are in the park compared to the gardens only five minutes walk away.\nIt’s a great way to get everyone especially our local children enthusing about nature.\nFiona drew our winning poster\, its great to see how many creatures she thinks we may find.   Will we find the capybara?
URL:https://tithebarn.uk/event/bioblitz-fun-day-2024/
LOCATION:Minerva Country Park\, Tithebarn\, Exeter\, Devon\, EX1 3XN\, United Kingdom
CATEGORIES:Broadclyst Environment Group,Broadclyst Parish Council
ATTACH;FMTTYPE=image/jpeg:https://tithebarn.uk/wp-content/uploads/2024/06/tithebarn-bioblitz-scaled.jpeg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240523T190000
DTEND;TZID=Europe/London:20240523T210000
DTSTAMP:20260426T001613
CREATED:20231220T084304Z
LAST-MODIFIED:20240921T113327Z
UID:223-1716490800-1716498000@tithebarn.uk
SUMMARY:RA Meeting May 2024
DESCRIPTION:CANCELLED AT SHORT NOTICE DUE TO VENUE CLOSING!  SEE NEXT MEETING FOR AGENDA AND MINUTES. \nTithebarn Residents Association \nAgenda – Meeting Thursday 23rd May 2024 \nBlackhorse Function Room 7pm \n  \n\nWelcome from the Chair and apologies\n\n  \n\nQ&A with Jake Bonetta – Broadclyst Parish Council Community Connector. Jake joined the Parish Council earlier in the year and has been working on a set of projects including a community garden\, Little Library and setting up a YMCA provision for the area. He will give up an update on progress.\nMatters Arising and Approval Minutes of Previous Meeting\nTreasurer’s Report (FMA on behalf of CQD)\nUpdate from the Vice Chair (FMA on behalf of ML)\nPick up outstanding topics from January’s meeting and plan for the next meetings topics (MC and FMA) – see table below\nUpdate on Adoption discussions and next steps (FMA on behalf of PF)\nAny other business\n\n  \nItems Raised in January’s meeting for discussion \n Follow up items from Previous Meeting and Planning Ahead \n(Must\, Could\, Should\, Won’t analysis & Agile) \n  \n\n\n\nTask\nVotes\nNotes\nOwner\nMCSW\n\n\n\n\n\n\n\n\n\nQuick Wins \n\n\n\n\n\n\nWalking Group\n7\nSetup? Marshalls? DP\n\n\n\n\nLittle Library\n6\nCommunity Connector\nRV / JB\n\n\n\nNoticeboards\n6\nCommunity Connector\nJB\n\n\n\nWelcome to TB signs\n10\nCommunity Connector BCPC\nFMA/JB\n\n\n\nCommunity Flowers\n10\nCommunity Connector\n\n\n\n\nWalking bus\n1\n\n\n\n\n\nStreet Food Vendors\n7\nCommunity Connector\n\n\n\n\nDoggie Droppings\n4\nBCPC update / competition\n\n\n\n\nExtra Recycling\n\n\n\n\n\n\nExtra Parking\n5\n\n\n\n\n\nHedgehog Habitats\n\n\n\n\n\n\nEngagement Activities\n\n\n\n\n\n\nCommunity Cafe\n\n\n\n\n\n\nTree Plastic Removal\n\n\nPF\n\n\n\n\n\n\n\n\n\n\nLonger Term\n\n\n\n\n\n\nUsing green spaces for community activities\n5\n\n\n\n\n\nCommunity Resilience Planning\n7\n\n\n\n\n\nPost Office\n3\n\n\n\n\n\nLandmark / Public Art\n4\n\n\n\n\n\nNature Education Group / Foraging / Identifying plants\, insects\, etc\n\n\n\n\n\n\nCommunity Garden\n\n\n\n\n\n\nAllotments\n\n\n\n\n\n\nSite adoption\n\n\n\n\n\n\nStreet Lighting\n\nLangerton Lane / TB Way / Others\n\n\n\n\nDeveloper Liaison\n\nMatt\, Paula\, Craig\, Katie\n\n\n\n\nDrainage\n\n\n\n\n\n\n\n\n\n\n\n\n\nCommunity Events / Fundraising\n\n\n\n\n\n\n\n\n\n\n\n\n\nBingo Night\n\n\nDP\n\n\n\nLitter Picks\n4\n\n\n\n\n\nTithebarn Way Tidy Up\n\nChapter 8 Training\nML / DP\n\n\n\nScarecrow Competition\n\n\n\n\n\n\nChristmas Displays\n6\n\nKB\n\n\n\nRaffle\n6\n\n\n\n\n\nLottery\n\n\n\n\n\n\nWildlife Photography Competition\n\n\n\n\n\n\nExercise Groups\n\nScience Park\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n 
URL:https://tithebarn.uk/event/ra-meeting-2024-03/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240320T190000
DTEND;TZID=Europe/London:20240320T210000
DTSTAMP:20260426T001613
CREATED:20231220T084106Z
LAST-MODIFIED:20240821T080106Z
UID:221-1710961200-1710968400@tithebarn.uk
SUMMARY:RA Meeting March 2024
DESCRIPTION:Minutes \n2024/02/01 – Welcome from the Chair and apologies \n\nThanks from Fran for all the actions towards our community\, including setting up Yoga Classes and delivery of the Broadsheets.\nApologies received from: Colin Stamp\, Stacey Heath\, Liam Barrington\nAttendees: 21 residents\, Police Community Support Officer Johnathan Simm\, County Councillor Henry Gent\n\n2024/02/02 – Matters Arising and Approval Minutes of Previous Meeting \n\nPrevious minutes are available on the website.  They were shared via email and whatsapp.\nAnyone requesting Minutes in a different format is welcome to make a request to RA@Tithebarn.uk\nMinutes were approved.\nMatters Arising is Adoption which will be dealt with after guest talk.\n\n2024/02/03 – Treasurer’s Report – Funding Application / Insurance update \n\n\n\nThe association’s Bank Account has been set up with Lloyd’s bank in January 2024.\nA financial policy has been drawn up to provide assurance on asset safeguarding\, accounting records keeping\, and internal control. We can provide a copy for those who are interested.\n1st Grant application of £500 has been approved by the council to cover the insurance and running costs\, which due to be received soon. The details of the applications are:\n\n\n\n\n\n\n\nAmount \n\n\nPurpose  \n\n\n\n\n£41 \n\n\n50 x A3 laminated posters (Vista Print) – meeting dates \n\n\n\n\n£41 \n\n\n50 x A3 laminated posters (Vista Print) – community event (tbd) \n\n\n\n\n£26 \n\n\nPack of 100 cable ties (Amazon) \n\n\n\n\n£125 \n\n\nVista Print 500 tri-fold A4 leaflets \n\n\n\n\n£30 \n\n\nPack of personalised Residents Association Stickers (Vista Print) \n\n\n\n\n£26 \n\n\nWeb hosting and domain name (expenses due) \n\n\n\n\n£130 \n\n\nResidents Association Insurance (Access Insurance) \n\n\n\n\n£81 \n\n\nContingency to cover ad hoc expenses \n\n\n\n\n£500 \n\n\nTotal     \n\n\n\n\n\n\n\nWe estimate to spend about £263 on laminated posters\, cable ties\, A4 leaflets\, Stickers\, these are for advertising meetings and community events.\n£26 on Web hosting for the association’s website.\n£130 on insurance which is compulsory for setting up the residence association to cover Public & Productions Liability; Employers Liability and Trustees Indemnity.\n£81 on contingency fund to cover any ad hoc expenses.\n\n\n\nThe fund offered must be spent within 6 months of the award being made\, i.e. we must use up the fund by Sept 2024. If there are any foreseen problems with this spending timescale\, we need to notify Broadclyst Parish Council as soon as possible. \n  \n2024/02/04 – Q&A with PCSO PC Jonathan Simm \n\nSpecial constable is volunteer role\, please speak to JS if you are interested in volunteering yourself.\nOur neighbourhood policing falls under the responsibility of Ottery St Mary.  The website is  About Us\n1 Inspector\, 1 Sergeant\, 4 Police Constables\,  2 PCSOs:  On The Team which covers 130 sq miles of rural area\n\nThe PCSO role is different to Response policing which deals with incidents.  The control room in Exeter co-ordinates dispatches to Tithebarn and these may come from Exmouth\, Exeter or Honiton depending on who is closest.  The Response Policing has Dogs and Armed Response on all night\,\nThe PCSO role is about engaging with the public\, liaising with community groups and dealing with lower level crime such as dog incidents\, neighbourhood disputes\,  reassurance visits after a crime and providing visibility.\nJohnathan can be contacted via email at Ottery@dc.police.uk\, or via the website Contact form.  He encourages anyone to report an accident\, a crime\, speeding issues\, parking issues\, anti-social behaviour.  To report in person\, Middlemoor is closest front desk service.\n\n  \n\nWhat advice would you give regarding Crime Prevention?\n\nModern houses have good locks which can be supplemented with a burglar alarm.\nPurchasing an internal camera with motion detection is great for pets and can alert your phone as to movement.\nOld tactics that make you house look occupied such as leaving lights and TV on\, playing music will deter\, particularly on timers.\nInstalling a PIR lighting system (Infra-red) which turns on external lights via a movement sensor also helps.\nRing Doorbells also work well and the process for uploading the CCTV when requested to aid with detection of an incident is much easier now.  A PCSO can just send a link to request the video file.\n\n\n\n\nNeighbourhood\n\nDevon and Cornwall alerts is a neighbourhood watch system that everyone can sign up for.  It provides notifications about issues in your area and allows users to sign up for specific topics\, from farm thefts to scam advice.  Sign up at Home Page – Devon and Cornwall Alert\nPlus users are able to feed into the process by reporting incidents to the police who will update the notifications.\n\n\n\n\nSpeed Restrictions\n\nIf a community wishes to have an area monitored for speeding issues then a Speed Data Recorder (SDR) – an electronic device that records speed\, vehicle type\, frequency\, times and other data during a 2 week period.\nBased on results\, speed detection site with a van can be deployed.\nCommunity volunteers can carry out a community speed watch.  There is no vetting and a min of 5 people will be needed.  Training is provided.\nFurther details can be found at Community Speedwatch Online\n\n\n\n\nIssues with Road markings and Signs\n\nthese are a Devon highways issue.\nJust because a road has double yellows\, doesn’t mean that there is a traffic order associated with it so violations can’t always be prosecuted.\n\n\n\n\nParking\n\nParking on Pavements is actionable by the police if it causes an obstruction for pavement users.  This means that a person with a double buggy needs to be able to pass a parked car without having to go onto the road.\nThis needs to be witnessed by a Police Constable in order to take the step of lifting and removing a vehicle.\nPolice focus is to support awareness campaigns that help change attitudes.  Mostly people are just unaware of who else is using the pavements and what other people’s needs are.\nPCSO has previously leafleted parking violations with high visibility leaflets in Fixed Penalty Notice pockets.  Any photo evidence and number plates can be shared with our PCSO to add to evidence and trigger a visit to the vehicle owner.\nIf a car seems abandoned then please report it.  The Police can investigate and where the owner is not responding and MOT or Insurance is 61 days or more out of date\, further actions might be possible.  If the owner responds and MOT/Insurance are valid then no action is possible.\n\n\n\n\nNoise and Neighbours\n\nNoise is an EDDC issue but the Police like to know because it is often a symptom of other poor behaviour that they would want to investigate.  EDDC can install noise monitoring equipment.  Other solutions that might resolve issues quicker include reporting tenants to landlords or involving  a PCSO who can have a word and offer Devon Mediation services.\n\n\n\n\nAggressive driving\, anti-social behaviour that causes harassment\, harm or distress is a serious issue that should be reported via the REPORT button on the website\, or calling the Police.\n\n  \n2024/02/02 – Matters Arising – Adoption \n\nFollowing a meeting by Cllr Paula Fernley (Parish and District Councillor) with Barratts rep  Chris Trollop\, more information about progress is  now available.\nThe developers represented by Eagle One (Barratts David Wilson\, Cavanna\, Persimmons) are now progressing the transfer to the Management Company with a view to handing on responsibility albeit with a ‘snag’ list of actions by the developers that they must action.  For eample\, raising the path that floods so often.\nCllr Henry Gent (Parish and County Councillor) has shared the Certificate of Incorporation from 2018 for Redhayes Management Company Limited. (Man Co) and available at Redhayes-Management-Company.\nThe situation is that there are significant green open spaces which is not typical for a Man Co.  There is a lot of water to manage which requires specialist knowledge and potential liabilities.  These spaces are a flood plain and some structural issues with drainage have still not been resolved.  Whether these are intending to be resolved before developers move towards the adoption is unclear.\nPaula Fernley reported that there will not be any back charges levied.  Charges will only be made once the Man Co is set up.  There is a ‘pot’ of funds that the Man Co will inherit upon formation.\nManagement Companies are not regulated\, nor are Management Agents which are appointed to carry out work on their behalf.\nThe default position is that the Man Co will be formed and that the Management Agents First Port will be appointed.  Their reputation coupled with a lack of regulation for such businesses and the model of being run for a profit culminate in a situation that might want to be avoided via action from other stakeholders.\nThe situation is further complicated by a second management company for the Ashworth Grange and Cherrywood Grange estates.\nBroadclyst Parish Council have been asked for detailed information about the adoption process.  Whilst still awaiting some further details it is understood that there are three options:\n\nMan Co defaults to appointing First Port who would inherit the current ‘pot’ of funds and decide charges that each plot owner would pay.  Lack of regulation.\nMan Co appoints another Man Agent such as BPC.  Charges are levied to plot owners.  More accountability with parish council actions.\nMan Co dissolves itself and hands all Man Co operations over to BPC.\n\n\nAnother complication is the disparity and lack of understanding about existing costs.  The precept (that’s the money that the Parish charges to it’s parishioners) already includes costs for maintaining green spaces in Broadclyst village and surrounding areas.  Those costs are already contributed towards by Tithebarn and Westclyst Residents.  Should Tithebarn Man Co duties be taken on by BPC\, this would increase the precept for all which may be unpopular and poorly understood.  Westclyst already have their own Man Co and already contribute to this AND to the Broadclyst village green spaces\, which would make a precept increase unpopular and poorly understood too.\nThe superficial understanding of the Man Co terms is that Plot Owners will have votes and that Developers will hand over control to them.  Further legal experience and expertise should be sought to understand the document in detail.\nTenants are likely to be represented by their Landlords.  Jess Pinn (Jess@Tithebarn.uk) is a member of the Tennants Association ACORN and offered advice on joining.\nCranbook Town Council (equivalent to our parish council) have taken on the green spaces so experience is on offer there.  Paula will make contact with them.\nTRA should consider putting a point of view to BPC.   To further this it was agreed by a majority that a working group would be set up as a subcommittee of TRA to lead on The Adoption Process.  Volunteers were sought and the following were appointed:\n\nJonathan Arclay\,  \nJohnathan Rowe – removed as not accurately recorded.\nJayne Hill\, \nMatt Lehnert\, \nDee Ferncott\, \nCraig Halsey\,\nPaula Fernley\nDavina Kirchoff\nDebra Perry\n\n\nMarc  will set up comms channels for this group.\n\n  \n2024/02/05 – Eon pricing updates and Matthew’s letter \n\nSituation\n\nNotice has been received that prices going up from EON and tariffs on offer will change.\nOther fuel users will see a decrease in pricing but Tithebarn won’t.\nMatthew is keen to pass on his interpretation although it is not financial advice and he (nor the TRA!) do not accept any liability for the decisions you take!\nUp until now everyone probably best on Heat  3 with vacant properties best on Heat 1.\nAfter April 1st\, Heat 2 and Heat 3 might be best for a 5 bed house unless usage falls below 1800 kwh.\nFor a 1 bed it is best to change from H1 to H3 for usage over 1570 kwh\, and up to H4  for usage over 5800 kwh.\n\n\nNotes\n\nFYI\, the Heat Interchange Unit (HUI) in the cupboard by the sink has your usage meter.  You can note your usage per day and multiple by 365 for your annual usage.\nEON website now shows daily consumption with 24 delay.\nAnyone can Tariff switch online and the website uses annual usage data.\nYou can switch tariffs online daily!\nPhone calls only review over 3 months\, not annually so make sure you check before taking advice and specify annual usage advice only.\n Cranbrook is about 25% cheaper because different measures are used.  \nThe newly introduced Energy Act will result in powers of investigation and bring parity with other estates.  This should be resolved this in the longer term but not straight away.\nAs things stand for Tithebarn\, there will never be decrease because not just linked to wholesale gas prices but also linked to inflation which won’t decrease.\nThere is an EON stakeholder group with Cllr Henry Gent\, Simon Jupp MP\, Cllr Paula Fernley who are  trying to look after the interests of the community.\nIt is possible to disconnect from EON and be disconnected for about £56 but not able to remove HIU and you will need to source alternative hot water heating.\n\n\nActions:\n\nFacebook post of EON 101 for all to raise awareness for forthcoming changes\nML penned letter about our costs going up.  This will be made available to all to send as required.\nTRA will petition EDDC\, DCC\, BPC to make a vote of no confidence in District Heating until equity in pricing is in place and it is protected and regulated.\n\n\n\n  \n2024/02/02 – Matters Arising \n\nCommunity Liaison\n\nBPC Jake Bonetta is our new Community Connector officer.  He is a staff member of the parish\, recently appointed and has met with Fran\, Jess\, Paula and others on various matters.  Rhiannon is working with Jake on Little Library.  BPC have agreed to fund cost of build and insurance.\nJake is co-ordinating the Welcome to Tithebarn road signage.\nJess is working with Jake regarding the allotments off Norrish Lane after concern of soil contamination possibility.  The plots won’t be available until end of summer. Cllr Henry Gent to update Jess separately about progress and share at the next meeting.\n\n\n\n\nDoo Poo!\n\nFran attended last BPC full meeting.  Found out that Dog Poo bins cost £300 to buy and about £300 for emptying.  This service is currently provided in the Parish by EDDC (but not for Tithebarn due to capacity issues).  BPC is investigating hiring person with van to provide this service in future.\nBest approach is education.  Katie will approach Monkerton School with the idea of designing a logo that we can get made into stickers\, add to leaflets and use to promite good practice.  \nThere is a Dog Walkers facebook group that dog walkers are encouraged to join.\nThere is a Dog Enforcement Officer at EDDC who could be invited to future meeting.\n\n\n\n  \n2024/02/06 – Follow up items from Previous Meeting and Planning Ahead\, using Must\, Could\, Should\, Won’t analysis \n\nRan out of time.  Carried Forward.\n\n  \n\nAgenda \n2024/02/01 – Welcome from the Chair and apologies\n2024/02/02 – Matters Arising and Approval Minutes of Previous Meeting\n2024/02/03 – Treasurer’s Report – Funding Application / Insurance update \n2024/02/04 – Q&A with Community Police Officer PC Jonathan Simm (to 7:45)  Please send questions to Debra Parry ahead of the meeting \n2024/02/05 – Eon pricing updates and Matthew’s letter (to 8pm) \n2024/02/06 – Follow up items from Previous Meeting and Planning Ahead\, using Must\, Could\, Should\, Won’t analysis \nQuick Wins\n\n\n\nTask\nVotes\nNotes\nOwner\nMCSW\n\n\nWalking Group\n7\nSetup? Marshalls? DP\n\n\n\n\nLittle Library\n6\nCommunity Connector\nRV / JB\n\n\n\nNoticeboards\n6\nCommunity Connector\nJB\n\n\n\nWelcome to TB signs\n10\nCommunity Connector BCPC\nFMA/JB\n\n\n\nCommunity Flowers\n10\nCommunity Connector\n\n\n\n\nWalking bus\n1\n\n\n\n\n\nStreet Food Vendors\n7\nCommunity Connector\n\n\n\n\nDoggie Droppings\n4\nBCPC update / competition\n\n\n\n\nExtra Recycling\n\n\n\n\n\n\nExtra Parking\n5\n\n\n\n\n\nHedgehog Habitats\n\n\n\n\n\n\nEngagement Activities\n\n\n\n\n\n\nCommunity Cafe\n\n\n\n\n\n\nTree Plastic Removal\n\n\nPF\n\n\n\n\nLonger Term\n\n\n\nTask\nVotes\nNotes\nOwner\nMCSW\n\n\nUsing green spaces for community activities\n5\n\n\n\n\n\nCommunity Resilience Planning\n7\n\n\n\n\n\nPost Office\n3\n\n\n\n\n\nLandmark / Public Art\n4\n\n\n\n\n\nNature Education Group / Foraging / Identifying plants\, insects\, etc\n\n\n\n\n\n\nCommunity Garden\n\n\n\n\n\n\nAllotments\n\n\n\n\n\n\nSite adoption\n\n\n\n\n\n\nStreet Lighting\n\nLangerton Lane / TB Way / Others\n\n\n\n\nDeveloper Liaison\n\nMatt\, Paula\, Craig\, Katie\n\n\n\n\nDrainage\n\n\n\n\n\n\n\n  \nCommunity Events & Fundraising\n\n\n\nTask\nVotes\nNotes\nOwner\nMCSW\n\n\nBingo Night\n\n\nDP\n\n\n\nLitter Picks\n4\n\n\n\n\n\nTithebarn Way Tidy Up\n\nChapter 8 Training\nML / DP\n\n\n\nScarecrow Competition\n\n\n\n\n\n\nChristmas Displays\n6\n\nKB\n\n\n\nRaffle\n6\n\n\n\n\n\nLottery\n\n\n\n\n\n\nWildlife Photography Competition\n\n\n\n\n\n\nExercise Groups\n\nScience Park
URL:https://tithebarn.uk/event/ra-meeting-2024-02/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240316T100000
DTEND;TZID=Europe/London:20240316T120000
DTSTAMP:20260426T001613
CREATED:20240305T081924Z
LAST-MODIFIED:20240305T081924Z
UID:334-1710583200-1710590400@tithebarn.uk
SUMMARY:Tithebarn Big Spring Clean
DESCRIPTION:
URL:https://tithebarn.uk/event/tithebarn-big-spring-clean/
LOCATION:Minerva Country Park\, Tithebarn\, Exeter\, Devon\, EX1 3XN\, United Kingdom
CATEGORIES:Broadclyst Environment Group
ATTACH;FMTTYPE=image/jpeg:https://tithebarn.uk/wp-content/uploads/2024/03/BEG-LitterPick-2024-03.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240123T190000
DTEND;TZID=Europe/London:20240123T210000
DTSTAMP:20260426T001613
CREATED:20231220T083230Z
LAST-MODIFIED:20240821T080147Z
UID:217-1706036400-1706043600@tithebarn.uk
SUMMARY:RA Meeting Jan 2024
DESCRIPTION:Draft Minutes to be approved at the next TRA Meeting \nMeeting Facilitatior: Fran Aggleton \nNotes: Jess Pinn \nApologies: Henry Gent\, Paula Fernley\, Marc Coton\, Liam Barrington\, Katie Bennett\, Jane Arclay\, Emma\, Ross  \nPresent:   \n\nFran Aggleton- Chair\nCici Qian Zeng- Treasurer\nMatthew Lenhart- Vice Chair\nJess Pinn-Committee\nDebora Perry- Committee\nStephen Perry\nCraig Halsey\nJohn Rowe\n\n  \nAnnouncements:  \n\nRhiannon Vickers has stepped down from the committee but will continue to be involved in working in the community and residents association projects (ie. the resilience group)\nRhiannon Vickers and Henry Gent both spoke to Community Police Officer Johnaton Simm\, based in Ottery St Mary\, about issues around cars parking on pavements around the estate. He will be attending the next RA meeting on the 20th March so please bring questions. AP\nTesco Express confirmed shop tenants\, est end of summer 2025\n\n  \n——————– \n  \nMatt: What has worked in other communities with the parking on pavements issue? Under the road traffic act is it illegal? \nFran: Public engagement on the parking matter from the RA is not popular\, would rather defer to police to handle it. \nQ: Any update on getting road signage and markings around the estate? \nJohn: Can we put pressure on the developers to get the roads to a standard to be adopted by the council?  \nMatt: There seems to be no end in sight. The developers have a legal liability to keep the roads up to standard however the method of laying road has complex steps that can take up to 5 or 6 years to complete.  \nGive way signs should start to appear soon however white lines may never be painted due to roads being to small to qualify.AP \nJohn: If it’s a road safety issue can DCC take adoption of the roads before they are finished? AP \nStreet lights not always working overnight on Hutchings Drive\, Channings Drive and Tithebarn way. Tithebarn way has been adopted. AP \nIssues with street lights not working\, being on all night or causing a nuisance shining into homes a widespread issue over the estate\, DCC policy is to have them off from 12am-5am. \nStone Barton Road and Hutchings Drive will eventually be connected and included in the bus route so street lights there may be on all night/different times. \nPeople currently parking in unmarked bus stops-may become an issue once the bus route is established. \n———————- \nTreasurer update \nCici:Bank account is set up so we can apply for grants from the council etc. \nDrafted financial policy; when our financial year begins and ends\, inspection times\,AGM\, How do we want to spend our money\, How many people and who should have access to the account\, expense forms etc. Accountant friend is currently reviewing it. It will eventually be published on the website. \nFran:Funding applications are for specific projects\, we need to identify which projects the community and RA wants in order to apply for that funding. \nWe can apply to the Parish Council for things like setup costs\, public liability insurance\, website\, leaflet drops etc. \n———————- \nResilience Group update \nJess: We are working on collating a list of services that cover Broadclyst Parish that \nTithebarn residents can also access eg. Foodbank\, Support groups etc. To be published/included in Broadsheet once completed. \n———————— \nArticle/insert in the Broadsheet about the residents association. AP \n\nHow many members\nDates for upcoming meetings\nLink to website\nIssues we are addressing in the community\n\n———————- \nBrainstorming ideas\nShort term/Quick wins \n\nWalking group/Running group\, evening and daytime- Debora to investigate if we need Marshals etc.AP 7 votes\nLibrary- Rhiannon setting up a little library\, on her property? Can ask Bookcycle (local charity) for donations. 6 votes\nNotice Boards for advertising upcoming events\, local info etc.- BCPC has a board for us already\, need to chase it up AP 6 Votes\nWelcome to Tithebarn sign/pillars/flower bed-What do we call ourselves? Tithebarn Green/Tithebarn Village AP 10 Votes\nWalking bus to school- Safeguarding? School in walking distance? 1 Vote\nInvite more street food vendors to Tithebarn- There will be a dedicated pitch outside the shop for this. Market for it in the meantime? Flippy Chippy already visits. 7 Votes\nPost box- one in Clyst Honiton and one on Tithebarn way-more?\nMore dog poo and litter bins- BCPC have purchased dog poo bins\, where and when they will be placed is not known AP 4 Votes\nRecycling area-extra recycling facilities for larger families \nSafer Parking (overflow parking somewhere?) 5 Votes\nGrowing the RA active membership with engagement activities (see community events) Leaflet drop?\nHedgehog habitat\nCommunity Cafe\nTree tube removal\n\nLonger Term/Bigger asks \n\nSchool space used for social/fundraising events-Public Liability ins. 5 Votes\nGrow the Community Resilience Activities (not quite sure what this means) 7 Votes\nPost office. 3Votes\nLandmark eg. Public Art. 4 Votes\nNature education group/Foraging/Identifying plants and Trees etc.\nCommunity Garden and allotments. 5 votes\nManagement company adoption issues-make sure its someone who will hold the areas of Tithebarn to a good standard and deliver what is paid for by residents.\nHold developers accountable for issues.\n\nCommunity/Fundraising events \n“Katie did a fab job with the advent windows” \n“Creating a sense of Belonging” Jane A \n\nBingo nights- Black Horse? (also poss fundraising event) Debora interested in organising? 6 votes\nCommunity litter pick. 4 Votes\nScarecrows for bonfire night\, display/competition? 6votes\nChristmas display (like Katies?) 6 Votes\nRaffle-sponsored? 6 Votes\nPhotography contest\nExercise groups\n\n——————————————- \nThe school- should we be addressing the fact that the developers are still telling prospective house buyers that there will be a school? \nDCC managed path and boardwalk Mosshayne lane out towards Cranbrook \nCheck out planning applications on EDDC website? \nBin collections changed from 7am to 6am because of heat in the summer but no need for it to be an all year round thing as the noise disturbs the residents. Matt has spoken to Paula on this issue. \n  \nAction Points: \n\nInclude info about Community Police officer attending the next RA meeting in the facebook announcement for the next meeting so people are prepared with questions or have reason to come along. Fran/Marc?\nMap on Broadclyst Parish website showing area of Tithebarn within the parish boundaries Marc\nWrite the article/insert for the upcoming Broadsheet. Deadline?\nChase up notice board with BCPC Fran/Marc?\nInvestigate if we need marshals for walking/running group- Debora\nAsk BCPC about the welcome to Tithebarn sign\nAsk BCPC about Dog poo bins\nBuses-collate info on bus routes and stops that service Tithebarn\, for the website/distribution?\n\n_________________ \nAgenda\nOn behalf of the Residents Association committee\, we can confirm that the Black Horse Inn (///sprinter.washing.barman) have kindly lent us the room again for free and we will be meeting at 7pm on Tuesday 23rd January\, finishing by 9pm. We can wholly recommend the food so please show support to the venue by turning up early and enjoying their cuisine. \nThe meeting is open to anyone who resides in Tithebarn as defined by our constitution. This area is in the parish of Broadclyst\, in East Devon and east of the M5. \nIf you plan to attend and have not yet shared your address with the committee at a previous meeting then please message the Secretary Marc Coton on WhatsApp or text on 07581 179890 with your details. This will streamline the process of collecting details of attendees on the night.  Please refer to our Privacy Policy for how we manage your data. \nAgenda: \n\n2024/01/01 – Attendees list – (10 mins max)\n2024/01/02 – Agree minutes of previous meeting – circulated beforehand online\, matters arising – (10 mins)\n2024/01/03 – Treasurer update about bank account – (10 mins)\n2024/01/04 – Community Resilience update – (10 mins)\n2024/01/05 Chair introduces format for brainstorming (5 mins)\n\n– 3 Idea cards are distributed and filled in (10 mins)\n– Tabletops/whiteboard used to group ideas (10 mins)\n– rated for effort versus benefit\, quick wins and big projects identified (10 mins)\n– Chair/Vice Chair summaries of popular topics (15 mins)\n\n\n2024/01/06 – Any Other Business  (10 mins)\n2024/01/07 – The next meeting will be Wednesday\, 20 March @ 7:00 PM.  All dates of future meetings are shared on the website at https://tithebarn.uk/events/\, in The Broadsheet (the newsletter of Broadclyst Parish Council) and social media.\nClose at 9pm latest.
URL:https://tithebarn.uk/event/ra-meeting-2024-01/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
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DTSTART;TZID=Europe/London:20231128T190000
DTEND;TZID=Europe/London:20231128T210000
DTSTAMP:20260426T001613
CREATED:20231128T082006Z
LAST-MODIFIED:20240821T080204Z
UID:212-1701198000-1701205200@tithebarn.uk
SUMMARY:RA Meeting Nov 2023
DESCRIPTION:Draft Minutes \nMeeting facilitator: Fran Aggleton \nNotes: Jess Pinn \nPresent: \n\nAngie Hurren\, Broadclyst Parish Council (non-resident)\nHenry Gent\, DCC\, Broadclyst Parish Council (non-resident)\nEbby Peters\, Pinhoe and Mount Pleasant Community Builder (non-resident)\nPaula Fernley\, EDCC\nFran Aggleton\, Chair\nMatthew Lehnart\, Vice Chair\nCici Qian Zeng\, Treasurer\nJess Pinn\nRhiannon Vickers\nDavina Kerkhofs\nPeter and Sherri Sercombe\nJohn and Anne Watson\nXanthappi and Anne Nanou\nSteve and Debs Perry\nNigel Cheffershead\nKatie Bennett\nJohn Rowe\n\n  \nVotes for Constitution and association roles: \n\nConstitution\, 17/17 in favour\nChair\, Fran Aggleton\, 17/17 in favour\nVice Chair\, Matthew Lehnart\, 17/17 in favour\nTreasurer\, Cici Qian Zeng\, 17/17 in favour\nSecretary\, Marc Coton\, 17/17 in favour\n\nGeneral members: Katie Bennett\, Debora Perry\, Rhiannon Vickers\, Jess Pinn \n  \nGeneral updates: \n\nMatthew and Marc have been working on logo\, Facebook page\, Website\nMatthew has put together a map of defects in our area.\nPaula is on the comms with EON committee\nPaula is investigating the possibility of setting up a community fridge at the Science Park.\nKatie putting together an advent calendar window map for xmas. Passionate about building a community in the area.\nKatie has had some success with contacting Cavanna over issues such as the emptying of the dog poo bin in the Redhayes corridor \nRhiannon wants to set up a community resilience group to support people. Ie during power outages\, bad weather\, poverty\, needing transport etc. AP\n\nAngie\, Parish council introduction and Q&A: \n\nShared Parish map defining the Parish boundaries and areas of the new developments colour coded. Many areas of the parish are very rural\, including lots of dairy and agricultural farms. The area is known as the Clyston Hundred in the Doomsday Book.\nWhat does a Parish council do for us?\n Pass info and requests up the chain to EDCC and DCC.\n Allotments. \n Bus stops\n Some management of play areas and other community spaces on request.\n Help with tracking and addressing trigger points in the development and   communicating with developers\, holding them to the 106 agreements and legal ties ie. Traffic lights at the intersection of Tithebarn Way and Honiton Rd\nDecides how to spend Parish tax portion of Council Tax\nCommunity Development Officer position within the parish council is available. This role will help support those in community and have input on funding projects in the area  AP\nDCC can devolve items down to the parish council such as management of verges\, Angie recommends residents self manage verges in lieu of management companies not having taken over these jobs and parish council having limited budget.\nParish Council do not have a working relationship with the management company as there isn’t one yet.\n\nJohn: Do a management company or parish council have a legal right to take the management of the area over? \nAngie: Parish council manages other areas on behalf of EDCC/DCC\, however if the parish council were to manage Tithebarn making this fair for all residents of the parish is tricky as the cost has to come from the parish tax which the whole parish pays\, not just Tithebarn. \nFran: Can the Parish council support residents in a ‘Tidy up Tithebarn’ event/movement? \nAngie: Yes \nWider discussion on how tax is paid and allocated follows. \nTrying to build relationships with the developers on a whole is difficult because there are so many different companies and complications during Covid made this even more difficult. \nJess: Does the council (EDDC/DCC) have a responsibility to the residents of Tithebarn to ensure amenities and services are provided? ie. School\, Pharmacy\, GP surgery\, shop\, more affordable/better public transport etc. What about social housing tenants who were placed here by EDDC and DCC? \nAngie: Parish council can certainly help residents lobby the developers (106 agreements) and council for these amenities and services but unsure on legal responsibility to provide. \nThere is a local foodbank that delivers\, prescription delivery services and a Cornerstone minibus service for student transport to Schools. \nAnyone is welcome to join Parish Council meetings and can join as a member of the public. AP \n_________ \nEon meeting/drop in event update: \n\nPaula and Matthew attended\, following up on questions they have previously raised.  Following election to EDDC in May\, Paula now participates in the EON Stakeholders committee\, setup with the support of Simon Jupp MP. De-carbonisation is happening. Responsibility for this is spread between \n\nEDDC\, EON and the waste plant company. (Waste will be burnt to provide energy for our heating and hot water) Although who that company will be is yet to be confirmed. \nJohn: What fraction of the overall energy used will be from the waste plant? \nPaula: This is not yet known. \nMatthew: 17 Outages in the last year. Good engagement from the management at EON so far\, problems put down to teething problems as we haven’t experienced so many issues recently even with increased demand. There will be a Big New Pipe to improve existing services and cater for increased demand due to new properties being built \nExplanation of tariffs\, 1 low usage\, 4 high usage. 2 and 4 are not currently economical although 2 it should be\, Matthew is in discussion with EON  about this. Recommends to choose 1 or 3. \nKatie: Is there an easier way to get compensation for outages? Many people have received varied rates of compensation and experiences contacting EON. \nANS: GSOS has a voluntary code under the heat trust which recommends a set refund\, however District Heating is not currently regulated to the same standard as other companies in the sector. \n_________ \nSchools: \nMatthew: Update\, catchment for Monkerton School is being re-defined by 2025\, it’s coming in this direction but it’s not known how far and if areas of Tithebarn will be included. It’s a Cornerstone Trust academy so it’s mainly their decision\, not the council’s. AP \nSome households paid £3\,000 on purchase of their homes towards Monkerton school but are not guaranteed catchment (general outrage and discussion within the group) \nNearly all of the schools in the area are oversubscribed. \nAngie: Hutchings Drive proposed school site is not big enough for the required 420 place school (proposed number is 210) and plans are now up in the air. One option would be to expand Monkerton school to 630 places but that still would not address the need for placements. \nKeep pushing for the school to be built on Hutchings drive AP \nParents may end up driving to different schools for different children because of limited placements\, making life much more difficult\, this is near impossible to do using public transport.  \nMatthew: outlines the order of placement eligibility\, with having a sibling already at a certain school increasing the likelihood of securing a placement. \n_________ \nAction Points (AP): \n\nSpeak to Henry Gent\, DCC about education/school catchment.\nKatie\, Rhiannon and Jess to begin setting up community resilience group\nSet up a sub group for school lobbying \nNext session? 23rd Jan mentioned.\nPost on FB groups\, whatsapp and emails about the  community development officer position.\nFind out when the next Parish Council meeting is\, do any of us want to attend?\n\n  \nAgenda for next meeting:    \n\nMatters Arising\nCommunity resilience group\nCountry park tree guards and accessibility (paths)\nLittle Library – RV\nGeneral brainstorming session\nDog poo bins \n\n__________ \nAgenda \nRA meeting with agenda items to: \n\nGeneral Updates\nHear from Angie Hurren\, Clerk for the Broadclyst Parish Council\nVote for Committee members\nApprove the Constitution\nAny Other Business
URL:https://tithebarn.uk/event/ra-meeting-2023-01/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
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