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DTSTART;TZID=Europe/London:20240123T190000
DTEND;TZID=Europe/London:20240123T210000
DTSTAMP:20260426T063924
CREATED:20231220T083230Z
LAST-MODIFIED:20240821T080147Z
UID:217-1706036400-1706043600@tithebarn.uk
SUMMARY:RA Meeting Jan 2024
DESCRIPTION:Draft Minutes to be approved at the next TRA Meeting \nMeeting Facilitatior: Fran Aggleton \nNotes: Jess Pinn \nApologies: Henry Gent\, Paula Fernley\, Marc Coton\, Liam Barrington\, Katie Bennett\, Jane Arclay\, Emma\, Ross  \nPresent:   \n\nFran Aggleton- Chair\nCici Qian Zeng- Treasurer\nMatthew Lenhart- Vice Chair\nJess Pinn-Committee\nDebora Perry- Committee\nStephen Perry\nCraig Halsey\nJohn Rowe\n\n  \nAnnouncements:  \n\nRhiannon Vickers has stepped down from the committee but will continue to be involved in working in the community and residents association projects (ie. the resilience group)\nRhiannon Vickers and Henry Gent both spoke to Community Police Officer Johnaton Simm\, based in Ottery St Mary\, about issues around cars parking on pavements around the estate. He will be attending the next RA meeting on the 20th March so please bring questions. AP\nTesco Express confirmed shop tenants\, est end of summer 2025\n\n  \n——————– \n  \nMatt: What has worked in other communities with the parking on pavements issue? Under the road traffic act is it illegal? \nFran: Public engagement on the parking matter from the RA is not popular\, would rather defer to police to handle it. \nQ: Any update on getting road signage and markings around the estate? \nJohn: Can we put pressure on the developers to get the roads to a standard to be adopted by the council?  \nMatt: There seems to be no end in sight. The developers have a legal liability to keep the roads up to standard however the method of laying road has complex steps that can take up to 5 or 6 years to complete.  \nGive way signs should start to appear soon however white lines may never be painted due to roads being to small to qualify.AP \nJohn: If it’s a road safety issue can DCC take adoption of the roads before they are finished? AP \nStreet lights not always working overnight on Hutchings Drive\, Channings Drive and Tithebarn way. Tithebarn way has been adopted. AP \nIssues with street lights not working\, being on all night or causing a nuisance shining into homes a widespread issue over the estate\, DCC policy is to have them off from 12am-5am. \nStone Barton Road and Hutchings Drive will eventually be connected and included in the bus route so street lights there may be on all night/different times. \nPeople currently parking in unmarked bus stops-may become an issue once the bus route is established. \n———————- \nTreasurer update \nCici:Bank account is set up so we can apply for grants from the council etc. \nDrafted financial policy; when our financial year begins and ends\, inspection times\,AGM\, How do we want to spend our money\, How many people and who should have access to the account\, expense forms etc. Accountant friend is currently reviewing it. It will eventually be published on the website. \nFran:Funding applications are for specific projects\, we need to identify which projects the community and RA wants in order to apply for that funding. \nWe can apply to the Parish Council for things like setup costs\, public liability insurance\, website\, leaflet drops etc. \n———————- \nResilience Group update \nJess: We are working on collating a list of services that cover Broadclyst Parish that \nTithebarn residents can also access eg. Foodbank\, Support groups etc. To be published/included in Broadsheet once completed. \n———————— \nArticle/insert in the Broadsheet about the residents association. AP \n\nHow many members\nDates for upcoming meetings\nLink to website\nIssues we are addressing in the community\n\n———————- \nBrainstorming ideas\nShort term/Quick wins \n\nWalking group/Running group\, evening and daytime- Debora to investigate if we need Marshals etc.AP 7 votes\nLibrary- Rhiannon setting up a little library\, on her property? Can ask Bookcycle (local charity) for donations. 6 votes\nNotice Boards for advertising upcoming events\, local info etc.- BCPC has a board for us already\, need to chase it up AP 6 Votes\nWelcome to Tithebarn sign/pillars/flower bed-What do we call ourselves? Tithebarn Green/Tithebarn Village AP 10 Votes\nWalking bus to school- Safeguarding? School in walking distance? 1 Vote\nInvite more street food vendors to Tithebarn- There will be a dedicated pitch outside the shop for this. Market for it in the meantime? Flippy Chippy already visits. 7 Votes\nPost box- one in Clyst Honiton and one on Tithebarn way-more?\nMore dog poo and litter bins- BCPC have purchased dog poo bins\, where and when they will be placed is not known AP 4 Votes\nRecycling area-extra recycling facilities for larger families \nSafer Parking (overflow parking somewhere?) 5 Votes\nGrowing the RA active membership with engagement activities (see community events) Leaflet drop?\nHedgehog habitat\nCommunity Cafe\nTree tube removal\n\nLonger Term/Bigger asks \n\nSchool space used for social/fundraising events-Public Liability ins. 5 Votes\nGrow the Community Resilience Activities (not quite sure what this means) 7 Votes\nPost office. 3Votes\nLandmark eg. Public Art. 4 Votes\nNature education group/Foraging/Identifying plants and Trees etc.\nCommunity Garden and allotments. 5 votes\nManagement company adoption issues-make sure its someone who will hold the areas of Tithebarn to a good standard and deliver what is paid for by residents.\nHold developers accountable for issues.\n\nCommunity/Fundraising events \n“Katie did a fab job with the advent windows” \n“Creating a sense of Belonging” Jane A \n\nBingo nights- Black Horse? (also poss fundraising event) Debora interested in organising? 6 votes\nCommunity litter pick. 4 Votes\nScarecrows for bonfire night\, display/competition? 6votes\nChristmas display (like Katies?) 6 Votes\nRaffle-sponsored? 6 Votes\nPhotography contest\nExercise groups\n\n——————————————- \nThe school- should we be addressing the fact that the developers are still telling prospective house buyers that there will be a school? \nDCC managed path and boardwalk Mosshayne lane out towards Cranbrook \nCheck out planning applications on EDDC website? \nBin collections changed from 7am to 6am because of heat in the summer but no need for it to be an all year round thing as the noise disturbs the residents. Matt has spoken to Paula on this issue. \n  \nAction Points: \n\nInclude info about Community Police officer attending the next RA meeting in the facebook announcement for the next meeting so people are prepared with questions or have reason to come along. Fran/Marc?\nMap on Broadclyst Parish website showing area of Tithebarn within the parish boundaries Marc\nWrite the article/insert for the upcoming Broadsheet. Deadline?\nChase up notice board with BCPC Fran/Marc?\nInvestigate if we need marshals for walking/running group- Debora\nAsk BCPC about the welcome to Tithebarn sign\nAsk BCPC about Dog poo bins\nBuses-collate info on bus routes and stops that service Tithebarn\, for the website/distribution?\n\n_________________ \nAgenda\nOn behalf of the Residents Association committee\, we can confirm that the Black Horse Inn (///sprinter.washing.barman) have kindly lent us the room again for free and we will be meeting at 7pm on Tuesday 23rd January\, finishing by 9pm. We can wholly recommend the food so please show support to the venue by turning up early and enjoying their cuisine. \nThe meeting is open to anyone who resides in Tithebarn as defined by our constitution. This area is in the parish of Broadclyst\, in East Devon and east of the M5. \nIf you plan to attend and have not yet shared your address with the committee at a previous meeting then please message the Secretary Marc Coton on WhatsApp or text on 07581 179890 with your details. This will streamline the process of collecting details of attendees on the night.  Please refer to our Privacy Policy for how we manage your data. \nAgenda: \n\n2024/01/01 – Attendees list – (10 mins max)\n2024/01/02 – Agree minutes of previous meeting – circulated beforehand online\, matters arising – (10 mins)\n2024/01/03 – Treasurer update about bank account – (10 mins)\n2024/01/04 – Community Resilience update – (10 mins)\n2024/01/05 Chair introduces format for brainstorming (5 mins)\n\n– 3 Idea cards are distributed and filled in (10 mins)\n– Tabletops/whiteboard used to group ideas (10 mins)\n– rated for effort versus benefit\, quick wins and big projects identified (10 mins)\n– Chair/Vice Chair summaries of popular topics (15 mins)\n\n\n2024/01/06 – Any Other Business  (10 mins)\n2024/01/07 – The next meeting will be Wednesday\, 20 March @ 7:00 PM.  All dates of future meetings are shared on the website at https://tithebarn.uk/events/\, in The Broadsheet (the newsletter of Broadclyst Parish Council) and social media.\nClose at 9pm latest.
URL:https://tithebarn.uk/event/ra-meeting-2024-01/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20231128T190000
DTEND;TZID=Europe/London:20231128T210000
DTSTAMP:20260426T063924
CREATED:20231128T082006Z
LAST-MODIFIED:20240821T080204Z
UID:212-1701198000-1701205200@tithebarn.uk
SUMMARY:RA Meeting Nov 2023
DESCRIPTION:Draft Minutes \nMeeting facilitator: Fran Aggleton \nNotes: Jess Pinn \nPresent: \n\nAngie Hurren\, Broadclyst Parish Council (non-resident)\nHenry Gent\, DCC\, Broadclyst Parish Council (non-resident)\nEbby Peters\, Pinhoe and Mount Pleasant Community Builder (non-resident)\nPaula Fernley\, EDCC\nFran Aggleton\, Chair\nMatthew Lehnart\, Vice Chair\nCici Qian Zeng\, Treasurer\nJess Pinn\nRhiannon Vickers\nDavina Kerkhofs\nPeter and Sherri Sercombe\nJohn and Anne Watson\nXanthappi and Anne Nanou\nSteve and Debs Perry\nNigel Cheffershead\nKatie Bennett\nJohn Rowe\n\n  \nVotes for Constitution and association roles: \n\nConstitution\, 17/17 in favour\nChair\, Fran Aggleton\, 17/17 in favour\nVice Chair\, Matthew Lehnart\, 17/17 in favour\nTreasurer\, Cici Qian Zeng\, 17/17 in favour\nSecretary\, Marc Coton\, 17/17 in favour\n\nGeneral members: Katie Bennett\, Debora Perry\, Rhiannon Vickers\, Jess Pinn \n  \nGeneral updates: \n\nMatthew and Marc have been working on logo\, Facebook page\, Website\nMatthew has put together a map of defects in our area.\nPaula is on the comms with EON committee\nPaula is investigating the possibility of setting up a community fridge at the Science Park.\nKatie putting together an advent calendar window map for xmas. Passionate about building a community in the area.\nKatie has had some success with contacting Cavanna over issues such as the emptying of the dog poo bin in the Redhayes corridor \nRhiannon wants to set up a community resilience group to support people. Ie during power outages\, bad weather\, poverty\, needing transport etc. AP\n\nAngie\, Parish council introduction and Q&A: \n\nShared Parish map defining the Parish boundaries and areas of the new developments colour coded. Many areas of the parish are very rural\, including lots of dairy and agricultural farms. The area is known as the Clyston Hundred in the Doomsday Book.\nWhat does a Parish council do for us?\n Pass info and requests up the chain to EDCC and DCC.\n Allotments. \n Bus stops\n Some management of play areas and other community spaces on request.\n Help with tracking and addressing trigger points in the development and   communicating with developers\, holding them to the 106 agreements and legal ties ie. Traffic lights at the intersection of Tithebarn Way and Honiton Rd\nDecides how to spend Parish tax portion of Council Tax\nCommunity Development Officer position within the parish council is available. This role will help support those in community and have input on funding projects in the area  AP\nDCC can devolve items down to the parish council such as management of verges\, Angie recommends residents self manage verges in lieu of management companies not having taken over these jobs and parish council having limited budget.\nParish Council do not have a working relationship with the management company as there isn’t one yet.\n\nJohn: Do a management company or parish council have a legal right to take the management of the area over? \nAngie: Parish council manages other areas on behalf of EDCC/DCC\, however if the parish council were to manage Tithebarn making this fair for all residents of the parish is tricky as the cost has to come from the parish tax which the whole parish pays\, not just Tithebarn. \nFran: Can the Parish council support residents in a ‘Tidy up Tithebarn’ event/movement? \nAngie: Yes \nWider discussion on how tax is paid and allocated follows. \nTrying to build relationships with the developers on a whole is difficult because there are so many different companies and complications during Covid made this even more difficult. \nJess: Does the council (EDDC/DCC) have a responsibility to the residents of Tithebarn to ensure amenities and services are provided? ie. School\, Pharmacy\, GP surgery\, shop\, more affordable/better public transport etc. What about social housing tenants who were placed here by EDDC and DCC? \nAngie: Parish council can certainly help residents lobby the developers (106 agreements) and council for these amenities and services but unsure on legal responsibility to provide. \nThere is a local foodbank that delivers\, prescription delivery services and a Cornerstone minibus service for student transport to Schools. \nAnyone is welcome to join Parish Council meetings and can join as a member of the public. AP \n_________ \nEon meeting/drop in event update: \n\nPaula and Matthew attended\, following up on questions they have previously raised.  Following election to EDDC in May\, Paula now participates in the EON Stakeholders committee\, setup with the support of Simon Jupp MP. De-carbonisation is happening. Responsibility for this is spread between \n\nEDDC\, EON and the waste plant company. (Waste will be burnt to provide energy for our heating and hot water) Although who that company will be is yet to be confirmed. \nJohn: What fraction of the overall energy used will be from the waste plant? \nPaula: This is not yet known. \nMatthew: 17 Outages in the last year. Good engagement from the management at EON so far\, problems put down to teething problems as we haven’t experienced so many issues recently even with increased demand. There will be a Big New Pipe to improve existing services and cater for increased demand due to new properties being built \nExplanation of tariffs\, 1 low usage\, 4 high usage. 2 and 4 are not currently economical although 2 it should be\, Matthew is in discussion with EON  about this. Recommends to choose 1 or 3. \nKatie: Is there an easier way to get compensation for outages? Many people have received varied rates of compensation and experiences contacting EON. \nANS: GSOS has a voluntary code under the heat trust which recommends a set refund\, however District Heating is not currently regulated to the same standard as other companies in the sector. \n_________ \nSchools: \nMatthew: Update\, catchment for Monkerton School is being re-defined by 2025\, it’s coming in this direction but it’s not known how far and if areas of Tithebarn will be included. It’s a Cornerstone Trust academy so it’s mainly their decision\, not the council’s. AP \nSome households paid £3\,000 on purchase of their homes towards Monkerton school but are not guaranteed catchment (general outrage and discussion within the group) \nNearly all of the schools in the area are oversubscribed. \nAngie: Hutchings Drive proposed school site is not big enough for the required 420 place school (proposed number is 210) and plans are now up in the air. One option would be to expand Monkerton school to 630 places but that still would not address the need for placements. \nKeep pushing for the school to be built on Hutchings drive AP \nParents may end up driving to different schools for different children because of limited placements\, making life much more difficult\, this is near impossible to do using public transport.  \nMatthew: outlines the order of placement eligibility\, with having a sibling already at a certain school increasing the likelihood of securing a placement. \n_________ \nAction Points (AP): \n\nSpeak to Henry Gent\, DCC about education/school catchment.\nKatie\, Rhiannon and Jess to begin setting up community resilience group\nSet up a sub group for school lobbying \nNext session? 23rd Jan mentioned.\nPost on FB groups\, whatsapp and emails about the  community development officer position.\nFind out when the next Parish Council meeting is\, do any of us want to attend?\n\n  \nAgenda for next meeting:    \n\nMatters Arising\nCommunity resilience group\nCountry park tree guards and accessibility (paths)\nLittle Library – RV\nGeneral brainstorming session\nDog poo bins \n\n__________ \nAgenda \nRA meeting with agenda items to: \n\nGeneral Updates\nHear from Angie Hurren\, Clerk for the Broadclyst Parish Council\nVote for Committee members\nApprove the Constitution\nAny Other Business
URL:https://tithebarn.uk/event/ra-meeting-2023-01/
LOCATION:Black Horse Public House\, Devon\, ex1\, United Kingdom
CATEGORIES:TRA Committee
ORGANIZER;CN="RA Committee":MAILTO:ra@tithebarn.uk
END:VEVENT
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